Senior Company Secretary, Board & Governance Lead

AmMetLife Insurance Berhad; Kuala Lumpur; Sur place; MYR 180 000 - 240 000; Plein temps

Résumé du poste

AmMetLife Insurance Berhad in Malaysia is seeking a qualified Company Secretary to manage corporate secretarial and board governance activities, ensuring accurate and timely support to the Board and Management. You will coordinate governance processes, maintain statutory records, monitor deliverables and escalate material issues.

Duties include preparing notices, agendas, minutes and resolutions; coordinating AGM/EGM; lodge filings with authorities; and advising on governance policies, TORs and

Qualifications

• Bachelor’s degree in Law, Corporate Administration, Business Administration, Accounting or related discipline.
• Preferred professional company secretary qualification; applicable statutory licensing or practicing requirements must be maintained.
• Must be qualified and eligible to act as a Company Secretary in Malaysia and hold a valid Practising Certificate issued by the Companies Commission of Malaysia (SSM).
• At least 7 years’ relevant company secretarial or corporate‑governance experience, preferably within a financial institution, regulated company or large corporate group.
• Hands‑on experience supporting Boards and Board Committees, preparing minutes and resolutions, maintaining statutory records, managing regulatory filings and coordinating shareholder meetings.

Responsabilités

• Plan and coordinate the annual calendar of Board and Board Committee meetings, including schedules, agendas, papers, attendance, logistics and follow‑up actions.
• Prepare, review and circulate notices, agendas, resolutions, minutes and extracts accurately and within agreed timelines.
• Maintain action logs and monitor matters arising, escalating overdue or material matters to the Head, Legal & Company Secretary.
• Support Board and Board Committee effectiveness reviews, Director’s induction session(s), continuing development and governance‑related activities.
• Maintain statutory registers, minute books, corporate records and governance documents accurately, completely and securely.
• Prepare and lodge statutory filings, notifications and returns with the Companies Commission of Malaysia, and coordinate relevant submissions or applications to Bank Negara Malaysia and other authorities.
• Monitor applicable corporate secretarial, governance and regulatory requirements and advise on required actions or changes.
• Support appointment, reappointment, resignation and cessation processes for directors and prescribed officers, including fit‑and‑proper documentation and regulatory submissions where applicable.
• Coordinate annual general meetings, extraordinary general meetings and written shareholder resolutions, including supporting documentation.
• Provide practical company secretarial and governance guidance to business functions and paper owners, escalating complex, material or sensitive matters.
• Review and maintain Board and Board Committee Terms of Reference, governance policies, delegations, authority documents and corporate approval records.
• Maintain the governance calendar and track recurring approvals, reviews, declarations and regulatory obligations.
• Ensure Board and committee records provide a clear audit trail of deliberations, challenge, decisions, approvals and follow‑up actions.

Connaissances

Board governance

Policy drafting

Project management

Relationship management

Formation

Bachelor's degree in Law/Corporate Administration/Business Administration/Accounting

Professional company secretary qualification

Description du poste

AmMetLife Insurance Berhad in Malaysia is seeking a qualified Company Secretary to manage corporate secretarial and board governance activities, ensuring accurate and timely support to the Board and Management. You will coordinate governance processes, maintain statutory records, monitor deliverables and escalate material issues.

Duties include preparing notices, agendas, minutes and resolutions; coordinating AGM/EGM; lodge filings with authorities; and advising on governance policies, TORs and