Manager/Assistant Manager, Facilities Management

Private Advertiser; Kuala Lumpur; On-site; MYR 60,000 - 87,000; Full time

Job summary

Private Advertiser in Kuala Lumpur is seeking an experienced Facilities Manager to oversee mechanical and electrical building services, ensure maintenance schedules, and keep the asset in top condition. You will handle owner/tenant inquiries, coordinate with vendors, approve renovation applications, and compile monthly management reports for JMB/MC meetings.

A degree and at least five years of similar experience are required.

Qualifications

• Degree or equivalent.
• Minimum 5 years similar experience.
• Experience in JMB/MC or property management is an asset.

Responsibilities

• Manage and monitor all mechanical & electrical building services and equipment in good working condition.
• Attend to owner/tenant enquiries and assign tasks to rectify complaints.
• Check and approve renovation applications and refunds according to guidelines.
• Monitor outsource service providers and evaluate performance.
• Prepare Monthly Management Reports for JMB/MC meetings and ensure licenses/service agreements are renewed on time.
• Liaise with Legal and Accountant departments for invoices, insurance, budgets and claims.

Skills

Leadership

Facilities management

Vendor management

Customer service

Education

Degree or equivalent

Job description

1. To manage and monitor all Mechanical & Electrical building services and equipment are well-maintained, inclusive of any planned maintenance measure, taken care of and in good working condition.

2. Attend to enquiry, complaint from Owner/Tenant; and assign task to the respective personnel to rectify the complaints until the problem resolve.

3. To check and approve all renovation application and ensure refund of renovation deposits are according to the approved renovation guideline.

4. To monitor the performance of all the outsource service provider and evaluate accordingly.

5. Housekeeping of common area and landscape to ensure that the buildings are in tip-top condition and to recommend improvement as and when necessary.

6. To ensure all defects, complaints and etc. is attended to promptly and efficiently. For defects under defects liability period, are to be compiled and forwarded to the relevant person’s in-charge (Developer / Main Contractor) and ensure satisfactory rectification of defects within reasonable time.

Administration

1. To prepare necessary documents and assist in formation of JMB / MC; and attend all scheduled JMB / MC meeting.

2. To work with Accountant in preparing Financial Report to present during JMB / MC meeting, and ensure all expenses are justifiable & answerable.

3. To prepare and present Monthly Management Report to JMB / MC / Landlord during meeting.

4. To verify all invoices before issue out.

5. To ensure the collections record (daily log sheet) are in order / documented, and also to ensure all log sheet submit to Account Dept timely.

6. To liaise with Legal Dept in issuing demand letter to the defaulter.

7. To process / follow up any insurance claim.

8. To call for quotation, assist during visit of Valuer and obtain JMB / MC approval for insurance renewal.

9. To work with Accountant and provide data to formulate annual budget plan.

10. To ensure Monthly Management Report, licenses, service agreement etc. are submitted / renewed on time.

Others

1. To maintain a good relationship between Owner/Tenant with the Management.

2. To lead and motivate the maintenance team for better performance.

3. Attend to ad-hoc assignments assigned by superior.

Requirements

Degree or equivalent

Minimum 5 years similar experience