Logistics Specialist (Freight invoice)

Ansell; Cyberjaya; On-site; MYR 42,000 - 64,000; Full time

Benefits offered by this job

Competitive compensation plan

Professional development programs

Mentorship and training

Job summary

Ansell in Cyberjaya, Malaysia, is seeking a Specialist, Logistics to manage global freight billing verification and payment processes, audit Ocean and Air charges, and collaborate with LSPs to resolve issues.

You will monitor shipments, track KPIs, maintain SharePoint repositories, and support continuous improvement initiatives across the logistics function while liaising with internal teams and suppliers. Travel may be required occasionally.

Qualifications

• Bachelor's degree in Logistics or Business or equivalent.
• Experience in logistics operations, freight/shipping, documentation control or a related functional role.
• SharePoint and SOP/document-control experience is preferred.

Responsibilities

• Monitor shipment movements with Forwarders and LSPs to ensure transportation execution.
• Track KPI performance and drive continuous improvement initiatives.
• Support inquiries related to Freight Transportation / Logistics matters.
• Maintain SharePoint document libraries, governance standards, and user guidelines.

Skills

Logistics operations

Freight/shipping knowledge

Attention to detail

Data analysis

MS Office proficiency

Education

Bachelor's degree in Logistics or Business

Tools

SharePoint

MS Excel

ERP systems

Job description

At Ansell, we stay two steps ahead of workplace risk to deliver innovative safety solutions that enhance people's quality of life. As a global leader in protection solutions, we design and develop a wide range of products including gloves, clothing, and other protective gear to keep workers safe and productive across industrial, medical, and consumer applications.

Discover more about our company, our people, and our values by visiting us at Ansell.

Ansell is looking for a Specialist, Logistics to join our team in Cyberjaya!

In this position you will be responsible to Manage the global freight billing verification and payment process, ensuring accuracy, compliance, and timely settlement of freight invoices. You will audit Ocean and Air freight charges against agreed contractual rates and supporting records, and collaborate with LSPs to promptly resolve billing issues, discrepancies, and payment-related queries.

What benefits and opportunities does Ansell offer?

• Competitive compensation plan, including a performance based annual incentive.
• A culture of belonging and inclusion, collaboration thrives, and everyone feels seen, heard, and empowered—across our global community.
• Ansell University, LinkedIn Learning and Mentorship programs to develop professional and interpersonal skills.
• Opportunities to advance and grow within the company through LinkedIn Learning and Mentorships.

What your role will be?

• Monitor and track shipment movements with Forwarders and Lead Service Providers (LSPs) to ensure transportation execution.
• Track LSP performance against established Key Performance Indicators (KPIs) and Service Level Agreements (SLAs), identify performance gaps, and drive continuous improvement initiatives.
• Support on Internal Ansell Plants & Outsource Suppliers’ inquiries related to Freight Transportation / Logistics matters.
• Manage and enhance SharePoint document libraries, governance standards, best practices, and user guidelines to ensure effective document management, collaboration, and adoption of SharePoint solutions.
• Collaborate with the wider IT team to investigate and resolve issues related to SharePoint platforms and workflows.
• Prepare statistical reports and monitor KPI performance, ensuring data accuracy, completeness, and compliance with established standards.
• Assist in continuous improvement and development projects, including requirements gathering, scope definition, scheduling, testing and implementation.
• Assist in collecting, analyzing, and reporting data from Logistics Reports and Freight Summary Reports.
• Conduct weekly discrepancy checks on logistics monitoring, tracking, and reporting data to ensure accuracy and completeness.
• Provide backup support to other Logistics Analysts and supervisors as required.
• Ensure all documentation, procedures, and processes to finance and SharePoint, are properly maintained, compiled, and filed to meet audit and compliance requirements.
• Support the maintenance and continuous improvement of logistics policies, procedures, support plans, and related documentation.
• Establish and regularly update work priorities, manage workloads, and complete assigned tasks in accordance with supervisor requirements.
• Provide guidance on import and export customs documentation to ensure smooth shipment execution and regulatory compliance.
• Provide oversight of process to ensure shipments/logistics are moving through established freight forwarders and provide assistance in difficult issues.
• Investigate and stay abreast of technical and practical information relating to SharePoint and other collaboration tools.
• Drive continuous improvement of documentation standards and maintain disaster recovery procedures.
• Provide guidance and training in the use of applications when required.
• Perform other ad-hoc logistics, reporting, documentation or system-related tasks as assigned.

What will you bring to Ansell?

• Bachelor’s degree in Logistics or Business or equivalent.
• Experience in logistics operations, freight/shipping, documentation control or a related functional role.
• SharePoint and SOP/document-control experience is preferred.
• Possessed in depth knowledge of carrier’s functions.
• Strong attention to detail and numerical accuracy, with the ability to identify discrepancies and ensure error-free invoice verification, data entry, payment processing, and reporting.
• Good knowledge of Ocean Freight & Air Freight products.
• PC skills with an emphasis on spreadsheets and data base programs. Well versed in MS Office software – ie. Ms-Word, Ms-Excel and Ms-PowerPoint.
• Experience in Share point Platform.
• Excellent & strong analytical, oral and written communication skills.
• Good negotiation and decision-making skills.
• Strong problem-solving skills.
• Knowledgeable and experience in international logistics receiving and shipping models & process flows set up, networks & solutions and basic Supply Chain Management.
• From time to time, travel may be required to the plants or suppliers’ locations.
• Attend to teleconference out of normal office hours.