Logistics & Admin Coordinator: Procurement & Training

Ideal Reliance; Kuala Lumpur; On-site; MYR 50,000 - 84,000; Full time

Job summary

Jora Malaysia is seeking a Logistics and Administrative Support professional to coordinate training events, manage shipments, and support procurement and documentation tasks. You will work closely with internal and external stakeholders to ensure smooth operations in a dynamic environment.

Ideal candidates have a minimum of 3 years in operations, logistics, or admin roles, with proficiency in SAP/Ariba and MS Office. Working hours are Monday to Friday, 8 AM to 5 PM, in Kuala Lumpur, Malaysia.

Qualifications

• Minimum 3 years experience in operations, logistics, procurement, or admin support.
• Proficiency in logistics coordination and procurement processes.
• Strong attention to detail and stakeholder management.

Responsibilities

• Coordinate training events including venue booking, logistics preparation, and attendee tracking.
• Handle end-to-end logistics operations including shipment planning, packing, dispatch, and tracking.
• Generate Air Waybills (AWB) and oversee import/export documentation and customs clearance.
• Liaise with freight forwarders for timely delivery and pickups.
• Resolve shipment delays, customs issues, and delivery exceptions.
• Raise PRs and POs via Ariba.
• Monitor supplier delivery timelines and goods receipt in SAP.
• Maintain engineer certification records and compliance documentation.
• Prepare quotations, invoices, and commercial documentation.

Skills

Logistics coordination

Procurement processes

Documentation handling

Microsoft Office

SAP/Ariba

Education

Bachelor's degree in Business Administration, Logistics, Supply Chain or related field

Tools

Microsoft Office (Excel/Word/PowerPoint)

SAP/Ariba

Job description

Jora Malaysia is seeking a Logistics and Administrative Support professional to coordinate training events, manage shipments, and support procurement and documentation tasks. You will work closely with internal and external stakeholders to ensure smooth operations in a dynamic environment.

Ideal candidates have a minimum of 3 years in operations, logistics, or admin roles, with proficiency in SAP/Ariba and MS Office. Working hours are Monday to Friday, 8 AM to 5 PM, in Kuala Lumpur, Malaysia.