Local Operations & Administration Manager (Malaysia)

AEON FACILITIES MANAGEMENT SDN.BHD; Kuala Lumpur; On-site; MYR 150,000 - 200,000; Full time

Job summary

A leading Malaysian facilities management company is seeking a Local Operations & Administration Manager in Kuala Lumpur. The role involves managing HR processes, finance compliance, and coordination with government bodies. Candidates should have a minimum of 5 years experience in HR, finance, or operations, strong problem-solving skills, and good communication in English and Malay, with Mandarin as an advantage. Become an integral part of the team in ensuring operational excellence.

Qualifications

• Minimum 5 years experience in HR / admin / finance / operations roles.
• Familiar with Malaysian labour law and statutory contributions.
• Basic understanding of SST, invoicing, and finance processes.
• Ability to speak Mandarin is an advantage.

Responsibilities

• Handle end-to-end recruitment for local staff.
• Manage statutory contributions: EPF, SOCSO, EIS.
• Liaise with SSM, LHDN, EPF, SOCSO, and other government bodies.
• Support project teams on materials, supplies, and operational needs.

Skills

Problem-solving skills

Good communication in English and Malay

Ability to work independently

Hands-on mindset

Job description

Local Operations & Administration Manager (Malaysia)

• Handle end-to-end recruitment for local staff
• Prepare employment contracts and manage onboarding/offboarding
• Manage statutory contributions: EPF, SOCSO, EIS
• Maintain HR records and ensure labour law compliance
• Handle employee relations and daily HR enquiries

Finance & Accounting Coordination

• Work with external accountant for monthly closing
• Manage SST compliance (6%) and related filings
• Monitor project expenses and maintain proper documentation
• Perform bank reconciliation and maintain financial records
• Assist in annual audit, tax filing and statutory reports
• Source and manage local vendors and service providers
• Maintain vendor database and procurement records
• Prepare purchase orders, quotations and approvals
• Support project teams on materials, supplies and operational needs
• Handle office administration and general support tasks

Regulatory / Compliance / SSM / Bank Matters

• Assist in company registration, bank account opening and entity setup
• Liaise with SSM, LHDN, EPF, SOCSO, and other government bodies
• Maintain statutory documents and ensure compliance
• Support internal audits and corporate governance requirements

Qualifications

• Minimum 5 years experience in HR / admin / finance / operations roles
• Familiar with Malaysian labour law and statutory contributions
• Basic understanding of SST, invoicing and finance processes
• Ability to work independently and handle multi-functional tasks
• Strong problem‑solving skills and hands‑on mindset
• Good communication in English + Malay
• Ability to speak Mandarin is an advantage (for coordination with China team)