Lease & Property Management Specialist

GD Express; Petaling Jaya; On-site; MYR 36,000 - 60,000; Full time

Job summary

GD Express is seeking a Property Administration Officer to manage lease registers, tenancy records and related documentation in Malaysia.

You will maintain organised electronic and physical records, monitor renewals and expiries, verify invoices against lease terms, and coordinate document preparation with landlords, agents and internal teams. Site viewings and property data support are included.

Qualifications

• Diploma or Bachelor’s degree in property management or related field required.
• Experience in property administration, leasing, facilities or contracts preferred.
• Fresh graduates with internships may be considered.

Responsibilities

• Update lease registers, landlord details, rental schedules, deposits and key contractual dates.
• Maintain electronic and physical records for tenancy agreements, licences and related documents.
• Monitor lease renewals, notices, expiries and issue reminders for follow-ups.
• Coordinate document preparation, approvals, stamping, filing and retrieval.
• Verify rental invoices and service charges against lease terms before payment.
• Prepare payment submissions and track payment status; escalate discrepancies.
• Liaise with landlords, agents, vendors and internal teams on tenancy and operations.
• Arrange site viewings and inspections, collect property information and supporting documents.
• Assist in site assessments and rental comparisons to support leasing.
• Coordinate premises readiness activities including utilities and access.

Skills

Filing

Data-entry

Document-control

Communication

Stakeholder coordination

Numerical/invoice checks

Attention to detail

Education

Diploma or Bachelor's Degree in Property Management, Real Estate, Facilities Management, Business Administration or related field

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

GD Express is seeking a Property Administration Officer to manage lease registers, tenancy records and related documentation in Malaysia.

You will maintain organised electronic and physical records, monitor renewals and expiries, verify invoices against lease terms, and coordinate document preparation with landlords, agents and internal teams. Site viewings and property data support are included.