Lease Admin Manager (Mall)

Private Advertiser; Petaling Jaya; On-site; MYR 56,000 - 89,000; Full time

Job summary

Private Advertiser in Malaysia seeks an Administration Manager to draft, review, and maintain tenancy agreements, ensuring the company’s interests are protected and compliant with terms. You will monitor expiries, maintain tenancy records, and prepare weekly reports related to tenancy operations.

The role requires a Bachelor’s degree in Business Administration or Real Estate, proven lease management experience in retail settings, strong negotiation and Mandarin-speaking skills, and proficiency

Qualifications

• Bachelor’s degree in Business Administration, Real Estate, or a related field.
• Proven experience in lease administration or property management, preferably in a retail or mall setting.
• Strong understanding of commercial real estate and leasing principles.
• Excellent negotiation, communication, and interpersonal skills.
• Proficiency in lease management software and Microsoft Office Suite.
• Ability to analyse financial data and market trends to make informed decisions.
• Strong leadership and team management skills.
• Proficient in Mandarin Speaking to effectively communicate with Mandarin-speaking clients.
• What can I earn as an Administration Manager

Responsibilities

• Draft, prepare and maintain tenancy agreements.
• Review tenancy agreements to protect company interests.
• Ensure compliance of terms and conditions of tenancy agreements.
• Monitor, maintain and update list of tenancy agreements, especially expiry dates.
• Maintain accurate records of tenancy transactions, tenant details and related information.
• Manage, organize and update weekly tenancy reports.
• Identify administrative needs and develop solutions to improve workflow and reporting.
• Collaborate with other departments on rental deposits, utilities, fit-out, operations and licensing.
• Attend to matters arising from tenancy agreements not stated above.
• Supervise and manage sales reports for retail lots, kiosks and mall push carts.
• Perform other ad-hoc duties as assigned by the superior.

Skills

Lease admin

Real estate

Negotiation

Communication

Mandarin

Leadership

MS Office

Lease software

Financial analysis

Retail leasing

Education

Bachelor’s degree in Business Administration, Real Estate, or related field

Job description

To draft, prepare and maintain the tenancy agreements

To review tenancy agreements to ensure the company interest is protected.

To ensure compliance of the terms and conditions of the tenancy agreement.

To monitor, maintain and update list of tenancy agreements in particular expiry date

To ensure and maintain accurate records of tenancy transactions, tenant details and other relevant information.

To manage, organize and update weekly reports related to tenancy

Identifies administrative needs and develop appropriate solutions and recommendations methods in order to improve the effectiveness and efficiency of workflow and reporting procedures.

To work closely inter-departments on matters pertaining to rental and deposit collection, utilities payment, fit-out, operations and compliance with authorities (licensing, permit etc.)

To attend to any matter or issues arising from tenancy agreements not stated above.

To supervise and manage the sales reports for retail lots, kiosks and push carts for the mall.

To perform other ad-hoc duties as assigned by the superior.

Requirement

Bachelor’s degree in Business Administration, Real Estate, or a related field.

Proven experience in lease administration or property management, preferably in a retail or mall setting.

Strong understanding of commercial real estate and leasing principles.

Excellent negotiation, communication, and interpersonal skills.

Proficiency in lease management software and Microsoft Office Suite.

Ability to analyse financial date and market trends to make informed decisions.

Strong leadership and team management skills.

Proficient in Mandarin Speaking to effectively communicate with Mandarin-speaking clients.

What can I earn as an Administration Manager