Junior Executive Assistant/Admin Assistant

Intellipro Singapore Pte. Ltd.; Selangor; On-site; MYR 33,000 - 54,000; Full time

Job summary

Intellipro Singapore Pte. Ltd. in Selangor, Malaysia seeks a Junior Executive Assistant/Admin Assistant to manage travel plans, visa handling, and meeting coordination while delivering day-to-day office support.

The role requires meticulous organization, independence, and the ability to multi-task in a regional setting. You will maintain MD contact databases, process expense claims, and assist with mail and courier duties as needed.

Qualifications

• Diploma with at least 3 years of relevant experience in a similar role.
• Meticulous, independent and able to multi-task with strong organizational and time-management skills.
• Team player with a will-do and can-do disposition.

Responsibilities

• Arrange and coordinate travel arrangements, including visa, flights and accommodations, ensuring compliance with the latest travel protocols;
• Coordinate internal and external team meetings, both onsite and via online;
• Submit expense claims via our claim system in a timely manner;
• Maintain database of our MDs’ contacts such as the scanning/ entering details of business cards, and keeping contacts up to date;
• Collaborate closely with other Executive Assistants in the region, including providing support during periods of absence;
• Assist in day-to-day general office administration work, including receiving incoming and outgoing mails (mailbox) and parcels, courier and dispatch arrangement.
• Any other administrative support as required.

Skills

Multitasking

Time management

Organizational skills

Team player

Attention to detail

Education

Diploma

Job description

Junior Executive Assistant/Admin Assistant

Arrange and coordinate travel arrangements, including visa, flights and accommodations, ensuring compliance with the latest travel protocols;

Coordinate internal and external team meetings, both onsite and via online;

Submit expense claims via our claim system in a timely manner;

Maintain database of our MDs’ contacts such as the scanning/ entering details of business cards, and keeping contacts up to date;

Collaborate closely with other Executive Assistants in the region, including providing support during periods of absence;

Assist in day-to-day general office administration work, including receiving incoming and outgoing mails (mailbox) and parcels, courier and dispatch arrangement.

Any other administrative support as required.

Qualifications

Diploma with at least 3 years of relevant experience in a similar role.

Meticulous, independent and able to multi-task with strong organizational and time-management skills.

Team player with a will-do and can-do disposition.

EA Licence No: 22C1076 | EA Reg No: R22108987