Japanese Payroll Specialist – Compliance, Data & Support

VAT Vakuumventile AG; Malaysia; On-site; MYR 67,000 - 134,000; Full time

Job summary

VAT Vakuumventile AG in Malaysia is seeking a Payroll Specialist to manage end-to-end Japanese payroll monthly, including new hires, terminations, bonuses, overtime and deductions. You will ensure accuracy, coordinate with payroll vendors and internal stakeholders, and support audits.

The role requires 2–5 years of payroll administration experience, JLPT N1/N2 preferred, fluent English and strong communication with Japan-based employees.

Qualifications

• Bachelor's Degree in Human Resources, Business Administration, Accounting, Finance, or related field.
• Minimum 2-5 years of payroll administration experience.
• Experience processing Japanese payroll is highly preferred.
• Experience working in a Shared Services (GBS/SSC) environment is an advantage.
• Experience managing payroll vendor relationships is preferred.
• Fluent in Japanese (JLPT N1 or N2 preferred).
• Strong written and verbal communication skills in English.

Responsibilities

• Execute end-to-end payroll activities for Japan payroll on a monthly basis.
• Prepare, validate, and process payroll inputs including new hires, terminations, salary adjustments, bonuses, overtime, allowances, and deductions.
• Review payroll data for accuracy and completeness before submission.
• Coordinate with payroll vendors and internal stakeholders to ensure timely payroll delivery.
• Perform payroll reconciliations and resolve payroll discrepancies.
• Ensure payroll operations comply with Japanese labor laws, tax regulations, and social insurance requirements.
• Support statutory reporting and year-end payroll activities.
• Maintain accurate payroll records and documentation.
• Participate in internal and external payroll audits.
• Serve as the first point of contact for payroll-related inquiries from Japanese employees.
• Provide professional support in Japanese and English through email, phone, and case management systems.
• Explain payroll calculations, deductions, tax implications, and leave-related payments.
• Generate payroll reports and perform payroll data analysis.
• Maintain employee payroll master data in HR and payroll systems.
• Support payroll metrics, reporting, and continuous improvement initiatives.
• Assist in payroll process documentation and standardization efforts.

Job description

VAT Vakuumventile AG in Malaysia is seeking a Payroll Specialist to manage end-to-end Japanese payroll monthly, including new hires, terminations, bonuses, overtime and deductions. You will ensure accuracy, coordinate with payroll vendors and internal stakeholders, and support audits.

The role requires 2–5 years of payroll administration experience, JLPT N1/N2 preferred, fluent English and strong communication with Japan-based employees.