IT Project Executive

POMEN”, incorporated; Shah Alam; On-site; MYR 50,000 - 80,000; Full time

Job summary

POMEN, a Malaysia-based tech company, is seeking a proactive Project Coordinator to support PMO and governance activities for our software initiatives. You will assist the Project Manager with project administration, prepare meeting agendas, and maintain versioned documentation to ensure accountability.

Ideal candidates have 1–3 years in project coordination within SaaS or tech startups, with familiarity in SDLC and tools like ClickUp, Jira, and Trello.

Qualifications

• Degree in Computer Science, Software Engineering, or related field.
• 1–3 years of experience in project coordination/PMO support in SaaS/tech startup environments.
• Familiarity with SDLC and project management tools (Jira, ClickUp, Trello).
• Strong communication, organization and teamwork skills.

Responsibilities

• Handle project administration, coordinate project activities and support the Project Manager in governance and compliance tasks.
• Prepare agendas, take accurate minutes of meetings and circulate action items to ensure timely follow-up and accountability.
• Assist in reviewing and finalizing project documentation, maintaining version control, ensuring governance standards and timely sign‑offs.
• Monitor and control project progress, follow up on team member status and elevate potential bottlenecks or risks to the Project Manager/Director.
• Participate in internal and external project status meetings.
• Coordinate logistics for UAT, training sessions and project workshops.
• Maintain and control the project documentation and deliverables repository.

Skills

PMO coordination

Documentation

Jira/ClickUp

MS Office

SDLC knowledge

Communication

Team collaboration

Education

Bachelor's degree in CS/Software Eng

Tools

Jira

ClickUp

Trello

Job description

• Handle project administration, coordinate project activities and support the Project Manager in governance and compliance tasks.
• Prepare agendas, take accurate minutes of meetings and circulate action items to ensure timely follow‑up and accountability.
• Assist in reviewing and finalizing project documentation, maintaining version control, ensuring governance standards and timely sign‑offs.
• Monitor and control project progress, follow up on team member status and elevate potential bottlenecks or risks to the Project Manager/Director.
• Participate in internal and external project status meetings.
• Coordinate logistics for UAT, training sessions and project workshops.
• Maintain and control the project documentation and deliverables repository.

Education & Experience

• Preferably local citizens.
• Degree in Computer Science, Software Engineering, or related field
• Minimum of 1–3 years of experience in project coordination, PMO support, ideally within a SaaS, tech startup, or tech‑vendor environment.
• Direct experience or a strong understanding of the automotive industry (e.g., automotive aftermarket, workshop management, car dealership
• Familiarity with bug tracking and project management tools (e.g., ClickUp, Jira, Trello).
• Proficient in Microsoft Office Suite.
• Familiar with the Software Development Life Cycle (SDLC) and project management tools (e.g., ClickUp, Jira, Trello)
• Strong attention to detail and problem‑solving skills
• Excellent communication, organizational and teamwork abilities