INVENTORY AUDIT ASSISTANT

Katrin BJ; Subang Jaya; On-site; MYR 36,000 - 58,000; Full time

Job summary

Katrin BJ in Subang Jaya is seeking a detail-oriented Inventory Audit Assistant to join our Internal Audit team. You will help ensure stock accuracy, enforce SOP compliance, strengthen internal controls, and support process improvements and fraud prevention across operations.

If you enjoy verifying numbers, following up on discrepancies, and improving processes, this role offers exposure to stock take, audit reviews, and collaboration with multiple departments.

Qualifications

• Diploma / Degree in Accounting, Finance, Business Administration, Internal Audit or related field.
• Fresh graduates are encouraged to apply; candidates with audit, inventory, warehouse or retail experience will have an added advantage.
• Good analytical and problem-solving skills.
• Strong attention to detail and accuracy.
• Good communication and interpersonal skills.
• Able to work independently and as part of a team.
• Willing to travel to branches/outlets for Stock Take and Audit Reviews when required.
• Proficient in Microsoft Office, particularly Microsoft Excel.
• High level of integrity, confidentiality and professionalism.

Responsibilities

• Stock Take preparation and physical stock counting per SOP.
• Assist IA Executive in Stock Take Reports and submit within 1 working day after counting.
• Conduct Audit Reviews according to the Annual Audit Plan and monthly schedule.
• Review SOPs, processes and internal controls to identify weaknesses and areas for improvement.
• Prepare clear Audit Reports and conduct exit meetings.
• Follow up with auditees to ensure audit findings are rectified and closed.
• Provide recommendations to improve operational effectiveness, efficiency and internal controls.
• Support fraud prevention and detect irregularities through stock take and audit activities.
• Assist in ad-hoc investigations and gather supporting documents.
• Maintain confidentiality of audit and investigation matters.
• Assist in other ad-hoc audit, stock verification, investigation and internal control assignments.

Skills

Analytical skills

Attention to detail

Communication skills

Teamwork

Problem solving

Independent working

Willingness to travel

Education

Accounting/Finance/Business Admin/Internal Audit degree

Tools

Microsoft Excel

Job description

We are looking for a detail-oriented and responsible Inventory Audit Assistant to join our Internal Audit team.

You will play an important role in ensuring stock accuracy, compliance with SOPs, effective internal controls, process improvement, and fraud prevention across the Company's operations.

If you are someone who enjoys checking details, identifying discrepancies, following up on issues and improving processes, this could be the right opportunity for you.

Key Responsibilities

1. Stock Accuracy & Stock Take

• Conduct Stock Take preparation and physical stock counting in accordance with Company SOP.
• Ensure stock counting and verification are performed accurately.
• Assist the IA Executive in preparing Stock Take Reports and ensure submission to the IA Manager within 1 working day after completion of counting and verification.
• Conduct Exit Meetings upon completion of Stock Take.
• Prepare proper Stock Take and Audit Working Papers according to required standards.
• Work closely with PIC and Order Processing to investigate and follow up on stock discrepancies and ensure full rectification.

2. Audit Review & Process Improvement

• Conduct Audit Reviews according to the Annual Audit Plan and monthly audit schedule.
• Review SOPs, processes and internal controls to identify weaknesses, gaps and areas for improvement.
• Assist in preparing clear and comprehensive Audit Reports.
• Conduct Exit Meetings with relevant departments to communicate audit findings.
• Follow up with auditees and relevant departments to ensure audit findings are properly rectified and closed.
• Provide recommendations to improve operational effectiveness, efficiency and internal controls.
• Support fraud prevention and detection through Stock Take and Audit Review activities.
• Identify and report irregularities, discrepancies, suspicious transactions and potential fraudulent activities.
• Assist in ad-hoc investigations as assigned by the IA Manager.
• Gather and verify relevant information and supporting documents during investigations.
• Maintain confidentiality of audit and investigation matters.

4. Other Responsibilities

• Assist in other ad-hoc audit, stock verification, investigation and internal control assignments as instructed by the IA Manager.
• Support the Internal Audit team in achieving departmental objectives.

Requirements

• Diploma / Degree in Accounting, Finance, Business Administration, Internal Audit or related field.
• Fresh graduates are encouraged to apply; candidates with audit, inventory, warehouse or retail experience will have an added advantage.
• Good analytical and problem-solving skills.
• Strong attention to detail and accuracy.
• Good communication and interpersonal skills.
• Able to work independently and as part of a team.
• Willing to travel to branches/outlets for Stock Take and Audit Reviews when required.
• Proficient in Microsoft Office, particularly Microsoft Excel.
• High level of integrity, confidentiality and professionalism.

What We Are Looking For

• Detail-oriented and accurate
• Good observation and analytical skills
• Strong follow-up skills
• Honest and high integrity
• Able to identify discrepancies and irregularities
• Willing to learn and improve processes
• Able to work under deadlines
• Comfortable working with numbers, stock records and documentation

Why Join Us?

• Opportunity to gain hands-on experience in Internal Audit, Inventory Control & Compliance
• Exposure to Stock Take, Audit Reviews and process improvement
• Opportunity to work closely with different departments and business operations
• Career development opportunities within the Company
• Supportive working environment

Join us and be part of a team that helps strengthen controls, improve processes and protect the Company's assets.