Internal Inventory Auditor

BH PACKAGING SUPPLIES SDN. BHD; West Coast Division; On-site; MYR 36,000 - 60,000; Full time

Job summary

BH Packaging Supplies is seeking an Inventory Auditor to perform regular stock counts across multiple locations and reconcile physical stock with system records. You will identify shortages, overages, damaged or expired items, and investigate variances, reporting findings to management.

Responsibilities include verifying stock movements, ensuring proper documentation, and ensuring goods released are recorded accurately.

Qualifications

Responsibilities

• Conduct regular physical stock counts at warehouses, retail outlets, and other company locations.
• Compare physical stock quantities against system records, stock reports, and inventory documents.
• Identify stock shortages, excesses, damaged goods, expired items, and other discrepancies.
• Investigate inventory variances and report findings to management.
• Conduct random and surprise stock checks when required.
• Verify all stock movements, including stock transfers, stock-in, stock-out, returns, adjustments, and other inventory transactions.
• Check that stock movements are properly authorized and supported by the relevant documents.
• Ensure goods released from warehouses or retail outlets are properly recorded.
• Review stock transfer documents, delivery orders, goods received notes, and other relevant records.
• Monitor inventory control procedures and ensure staff follow company policies and procedures.
• Check proper handling, storage, labeling, and arrangement of stock.
• Identify weaknesses in stock control processes and recommend improvements.
• Monitor slow-moving, non-moving, damaged, and obsolete stock.
• Conduct internal investigations into stock discrepancies, missing stock, unauthorized stock movements, or suspected misuse of company goods.
• Trace inventory transactions to identify the source of discrepancies.
• Review relevant documents, system records, and physical stock during investigations.
• Escalate significant or suspicious findings to management promptly.
• Prepare regular inventory audit reports for management.
• Report stock discrepancies, audit findings, and areas of concern clearly and accurately.
• Maintain proper records of all audits, stock counts, discrepancies, and corrective actions.
• Follow up on previous audit findings to ensure corrective actions have been implemented.
• Ensure inventory-related activities comply with company policies and approved procedures.
• Check that stock adjustments are properly authorized and supported.
• Monitor compliance with segregation of duties and approval procedures.
• Assist management in strengthening internal controls to reduce inventory losses and errors.
• Work closely with Warehouse, Retail, Sales, Purchasing, Accounts, and Operations departments on inventory-related matters.
• Communicate audit findings professionally and obtain explanations or supporting documents when required.
• Assist management with stock-related reviews, investigations, and special audit assignments.
• Maintain confidentiality of company information and audit findings.
• Perform ad-hoc stock audits and inventory checks as assigned by management.
• Carry out other duties and responsibilities reasonably assigned by management from time to time.
• BH Packaging Supplies specialize in disposable products such as napkin, take away container, cutlery, cups, cleaning chemical, thermal roll and more. Besides, we focuses more in enviromentally friendly products such as straw made from corn and take away box made from sugercane.
• BH Packaging Supplies specialize in disposable products such as napkin, take away container, cutlery, cups, cleaning chemical, thermal roll and more. Besides, we focuses more in enviromentally friendly products such as straw made from corn and take away box made from sugercane.

Job description

Conduct regular physical stock counts at warehouses, retail outlets, and other company locations.

Compare physical stock quantities against system records, stock reports, and inventory documents.

Identify stock shortages, excesses, damaged goods, expired items, and other discrepancies.

Investigate inventory variances and report findings to management.

Conduct random and surprise stock checks when required.

2. Stock Movement & Documentation

Verify all stock movements, including stock transfers, stock-in, stock-out, returns, adjustments, and other inventory transactions.

Check that stock movements are properly authorized and supported by the relevant documents.

Ensure goods released from warehouses or retail outlets are properly recorded.

Review stock transfer documents, delivery orders, goods received notes, and other relevant records.

3. Inventory Control

Monitor inventory control procedures and ensure staff follow company policies and procedures.

Check proper handling, storage, labeling, and arrangement of stock.

Identify weaknesses in stock control processes and recommend improvements.

Monitor slow-moving, non-moving, damaged, and obsolete stock.

Conduct internal investigations into stock discrepancies, missing stock, unauthorized stock movements, or suspected misuse of company goods.

Trace inventory transactions to identify the source of discrepancies.

Review relevant documents, system records, and physical stock during investigations.

Escalate significant or suspicious findings to management promptly.

5. Reporting

Prepare regular inventory audit reports for management.

Report stock discrepancies, audit findings, and areas of concern clearly and accurately.

Maintain proper records of all audits, stock counts, discrepancies, and corrective actions.

Follow up on previous audit findings to ensure corrective actions have been implemented.

6. Compliance & Internal Controls

Ensure inventory-related activities comply with company policies and approved procedures.

Check that stock adjustments are properly authorized and supported.

Monitor compliance with segregation of duties and approval procedures.

Assist management in strengthening internal controls to reduce inventory losses and errors.

7. Coordination

Work closely with Warehouse, Retail, Sales, Purchasing, Accounts, and Operations departments on inventory-related matters.

Communicate audit findings professionally and obtain explanations or supporting documents when required.

Assist management with stock-related reviews, investigations, and special audit assignments.

8. Other Responsibilities

Maintain confidentiality of company information and audit findings.

Perform ad-hoc stock audits and inventory checks as assigned by management.

Carry out other duties and responsibilities reasonably assigned by management from time to time.

BH Packaging Supplies specialize in disposable products such as napkin, take away container, cutlery, cups, cleaning chemical, thermal roll and more. Besides, we focuses more in enviromentally friendly products such as straw made from corn and take away box made from sugercane.

BH Packaging Supplies specialize in disposable products such as napkin, take away container, cutlery, cups, cleaning chemical, thermal roll and more. Besides, we focuses more in enviromentally friendly products such as straw made from corn and take away box made from sugercane.