Intern, Office Administration

Dentsu; Kuala Lumpur; Hybrid; MYR 13,000 - 22,000; Part time

Benefits offered by this job

Flexible hybrid work

Volunteer leave

1 paid day off per month

Dentsu University access

Awards & social impact program

Job summary

Dentsu is seeking an Office Administration Intern in Kuala Lumpur to support day-to-day office operations and contribute to a well-organised and engaging work environment. You will work closely with the Office Administration team on administration, facilities coordination, and employee experience while gaining hands-on exposure to operational processes.

Ideal candidates are pursuing or have completed a Diploma or Degree in Business Administration, HR, Office Management, or Communications, with

Qualifications

• Currently pursuing or recently completed a Diploma or Degree in Business Administration, Human Resources, Office Management, Communications, or a related field, with availability for a minimum internship period of 3–6 months.
• Strong organisational and time management skills in a fast-paced environment.
• Proficient in Microsoft Office applications including Excel, PowerPoint, Word, and Outlook.
• Good communication and interpersonal skills with internal stakeholders.
• Proactive and detail-oriented with willingness to learn and take ownership.
• Strong customer service mindset with interest in workplace operations and corporate administration.

Responsibilities

• Support daily office operations and facilities coordination.
• Assist with meeting room bookings and workspace setup.
• Coordinate office supplies, vendor deliveries, and maintenance follow-ups.
• Provide administrative support through record-keeping, data entry, and reports.
• Support employee engagement activities and onboarding of new joiners.
• Liaise with vendors and building management on operational matters.
• Participate in process improvements and ad-hoc projects to enhance efficiency.

Skills

Organisational skills

Time management

Microsoft Office

Communication skills

Interpersonal skills

Proactive attitude

Customer service mindset

Education

Diploma or Degree in Business Admin/HR/Office Management/Communications

Tools

Microsoft Office

Job description

Dentsu is a global leader in integrated growth and transformation, driving sustainable solutions and innovation for some of the world's most influential brands. Founded in 1901, dentsu operates in approximately 120 countries with a team of approximately 68,000 employees, and boasts a network of world-class brands, including Carat, Dentsu Creative, dentsu X, iProspect, Merkle, and more. These brands, each with deep expertise in media, creativity, and digital, collaborate to deliver integrated growth solutions that create lasting, meaningful impact.

As we look toward the future, dentsu is focused on Innovating to impact—fostering collaboration, creativity, and cutting-edge technology to drive real, transformative change.

What your typical day will look like:

This internship is designed for individuals who are interested in workplace operations, administration, and employee experience. As an Office Administration Intern, you will work closely with the Office Administration team to support day-to‑day office operations, coordinate workplace activities, and contribute to creating a well‑organised and engaging work environment while gaining hands‑on experience in administrative and operational processes.

Core responsibilities include:

• Support daily office operations by assisting with workplace coordination, facilities arrangements, and general administrative activities to ensure a smooth and efficient office environment.
• Assist with workplace coordination including meeting room bookings, workspace setup, office logistics, and employee support requests.
• Coordinate office supplies and vendor management activities, including inventory tracking, stationery orders, vendor deliveries, and maintenance follow-ups.
• Provide administrative support through accurate record keeping, document management, data entry, tracker maintenance, and preparation of reports or presentations.
• Support employee engagement activities such as townhalls, celebrations, and office events through event coordination, logistics support, and communication materials.
• Assist with new joiner onboarding support, including workspace preparation, orientation arrangements, and coordination with relevant stakeholders.
• Liaise with vendors, service providers, and building management on operational matters while supporting visitor management and reception activities when required.
• Participate in process improvement initiatives and ad-hoc projects to enhance administrative efficiency and overall workplace experience.

A bit about you:

• Currently pursuing or recently completed a Diploma or Degree in Business Administration, Human Resources, Office Management, Communications, or a related field, with availability for a minimum internship period of 3–6 months.
• Strong organisational and time management skills, with the ability to manage multiple priorities in a fast‑paced environment.
• Proficient in Microsoft Office applications including Excel, PowerPoint, Word, and Outlook.
• Good communication and interpersonal skills, with the ability to collaborate effectively with internal stakeholders.
• Proactive and detail‑oriented, with a positive attitude and willingness to learn and take ownership of tasks.
• Strong customer service mindset with an interest in workplace operations, employee experience, and corporate administration.

What’s in it for you:

• Flexible hybrid working arrangement.
• The opportunity to give back with dedicated volunteer leave and our whole-company event, One Day for Change
• 1 day of paid off day per month
• Career Development and Learning & Development opportunities, including access to our global online dentsu University
• Be part of a global network that truly invests in recognising performance with via our Never Before Awards, and social impact, including having a clearly mapped path to becoming net zero

Will live the dentsu 8 Ways at all times: We Dream Loud, We Inspire Change, We Team Without Limits, We All Lead, We Make It Real, We Climb High, We Choose Excitement, We Are A Force For Good.

Inclusion and Diversity

We’re proud to be different and that starts with our people. We believe in equal opportunities for everyone. We won’t define people by their race, gender, sexual-orientation, age or disability. Individuality is what makes us great, we want everyone to bring their full self to work and create something amazing. That’s what we care about.

So, whether you’re joining us, or looking to move to a different part of the business, we work hard to make sure we create equal opportunities for everyone.