Secretarial Manager

SARAWAK OIL PALMS BERHAD; Miri; On-site; MYR 180,000 - 240,000; Full time

Job summary

SARAWAK OIL PALMS BERHAD is seeking a Licensed Company Secretary to lead the secretarial function in Malaysia. The role requires MAICSA/CGP qualification and a minimum of 5–8 years’ relevant experience in corporate secretarial practice.

You will manage board and committee meetings, ensure regulatory compliance, and provide governance guidance to the Board and Management. The position emphasizes integrity, confidentiality, and high professional standards within a regulated environment.

Qualifications

• Licensed Company Secretary with MAICSA/CGP (or equivalent)
• Minimum 5–8 years of relevant corporate secretarial experience
• Experience in group structures and regulated environments
• Familiarity with Bursa Malaysia listing requirements is an added advantage
• Strong knowledge of the Companies Act and corporate governance practices
• Experience handling Board and meeting management
• High integrity, confidentiality and professionalism
• Strong communication, organisational and stakeholder management skills
• Ability to work under pressure and meet regulatory deadlines

Responsibilities

• Ensure compliance with the Companies Act, Bursa Malaysia Listing Requirements where applicable, and other regulations
• Manage and coordinate Board of Directors’ and Committees’ meetings, agendas, minutes and follow-ups
• Advise the Board and Management on governance, statutory obligations and regulatory developments
• Maintain and update statutory records, registers, resolutions and filings with SSM and authorities
• Oversee incorporation of companies, restructurings, share issuances and other corporate actions
• Liaise with regulators, auditors, legal advisers, bankers and external secretarial firms
• Ensure timely submission of annual returns, statutory filings and compliance reports
• Manage and guide the secretarial team and drive process improvements

Skills

Communication

Organisational skills

Stakeholder management

Integrity and confidentiality

Pressure handling and deadlines

Education

MAICSA/CGP Chartered Secretary

Job description

• Licensed Company Secretary / Chartered Secretary (MAICSA / CGP qualification) or equivalent professional qualification
• Minimum 5 – 8 years of relevant experience in corporate secretarial practice
• Experience in group structures and regulated environments preferred
• Familiarity with Bursa Malaysia listing requirements will be an added advantage
• Strong knowledge of Companies Act and corporate governance practices
• Experience handling Board and meeting management expertise
• High level of integrity, confidentiality, and professionalism
• Strong communication, organisational, and stakeholder management skills
• Ability to work under pressure and meet regulatory deadlines

Responsibilities:

• Ensure compliance with the Companies Act, Bursa Malaysia Listing Requirements (where applicable), and other relevant statutory regulations
• Manage and coordinate Board of Directors’ and Board Committees’ meetings, including preparation of agendas, board papers, minutes, and follow-up actions
• Advise the Board and Management on corporate governance, statutory obligations, and regulatory developments
• Maintain and update statutory records, registers, resolutions, and filings with SSM and relevant authorities
• Oversee incorporation of companies, restructuring exercises, share issuances, and other corporate actions
• Liaise with regulators, auditors, legal advisors, bankers, and external company secretarial firms as required
• Ensure timely submission of annual returns, statutory filings, and compliance reports
• Manage and guide the secretarial team and support ongoing process improvements