Human Resources Specialist

Ultima Markets Ltd.; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

Ultima Markets Ltd. in Kuala Lumpur is seeking an HR Administrator to manage payroll, benefits, records, attendance, and onboarding. The role supports fintech operations with emphasis on compliance and cross‑functional collaboration across regional teams.

You will maintain accurate employee records, handle expense claims, oversee attendance, and coordinate office services and procurement. A 3+ year track record in HR admin, with fintech exposure, is preferred.

Qualifications

• Bachelor's degree in HR, Business Admin, Psychology, or related field.
• Minimum 3 years of HR admin experience, fintech/forex sector preferred.
• Familiarity with India labor laws, statutory payroll requirements and HR compliance is required.

Responsibilities

• Payroll processing accuracy in compliance with regulations and coordination with finance and vendors.
• Process employee expense claims per policy and controls.
• Maintain employee records, audit-ready and compliant.
• Monitor and update employee benefits in line with policy changes and regulations.
• Track attendance via system and generate reports for management.
• Handle onboarding for new hires with IT and HQ HR collaboration.
• Oversee office operations, maintenance, and vendor contracts.
• Lead office relocation projects when needed.

Skills

Payroll processing

Expense claims

Employee records

Leave management

Onboarding

Office operations

Procurement

Vendor management

HR compliance

Interpersonal skills

Education

Bachelor's Degree in HR/Business/PSY

Tools

HRIS

Payroll software

MS Office

Job description

Ultima Markets is a secure and regulated CFD trading gateway, offering access to 1,000+ instruments, including Forex, Commodities, Indices, and Stocks, to clients in over 170 countries. Founded in 2016, we are the Official Regional Partner of FC Internazionale Milano and the first CFD broker to support the UN Global Compact. We operate globally through entities regulated by the FCA, FSCA, and FSC, and in 2025 were honoured with 50+ global awards, including Best CFD Broker Global 2025.

To learn more about our company, please visit our website: https://www.ultimamarkets.com.

Job Description:

Employee Compensation & Benefit Management

• Ensure accurate and timely payroll processing in compliance with statutory regulations, coordinating closely with finance teams and external vendors to maintain confidentiality and integrity.
• Oversee the processing of employee expense claims in accordance with benefit policies and internal financial controls.
• Maintain and regularly update comprehensive employee records within designated systems to support payroll accuracy and audit requirements.
• Monitor and implement updates to employee benefit plans in line with changes in Indonesian labor laws and company policies.

General HR Administrative Tasks

• Manage accurate tracking and maintenance of employee attendance records via the designated attendance management system, providing regular reports to management.
• Administer employee leave requests and approvals, ensuring adherence to company policies and relevant labor regulations, with timely reporting to management.
• Coordinate end-to-end onboarding for new hires by preparing documentation, arranging orientation sessions, and collaborating with cross-functional and regional teams (e.g. IT, HQ HR) to ensure a seamless integration process.
• Oversee smooth daily office operations, coordinating maintenance, repairs, and housekeeping services to maintain an optimal work environment.
• Manage procurement and inventory control for office supplies and equipment, ensuring operational efficiency.
• Liaise with office space vendors, service providers, and external contractors to effectively manage leases, contracts, and service agreements.
• Lead projects for new office locations, ensuring alignment with company requirements, budget parameters, and operational objectives, when necessary.
• Oversee all aspects of office setup logistics, including furnishing, utilities, and infrastructure readiness, to facilitate seamless transitions, when necessary.

Skills & Experience that WOW us:

• Bachelor's Degree in Human Resources, Business Administration, Psychology, or a related field.
• Minimum 3 years of working experience in HR administrative roles, preferably within the fintech industry; experience in the forex sector is a strong advantage.
• Familiarity with India labor laws, statutory payroll requirements, and HR compliance regulations is a must.
• Knowledge of payroll processing, employee claims management, office operations management, employee attendance and leave management, and end-to-end recruitment processes.
• Fluent in spoken and written English and Hindi to effectively communicate with both local and international stakeholders. Alternatively, fluency in spoken and written Chinese is welcomed.
• Strong interpersonal and communication skills to collaborate effectively with cross-functional and diverse teams.
• Proven ability to work independently with minimal supervision, as well as contribute effectively within a team setting.
• Detail-oriented with a high level of accuracy and commitment to maintaining data integrity.
• Strong organizational skills with the ability to manage multiple priorities and consistently meet deadlines in a fast-paced, dynamic environment.