HUMAN RESOURCES EXECUTIVE

Energy Workforce; Kuala Lumpur; On-site; MYR 40,000 - 60,000; Full time

Job summary

A leading HR solutions provider based in Kuala Lumpur seeks a skilled HR Operations & Administration professional. This role involves managing HR administrative functions, payroll processing using the HR2eazy system, and ensuring compliance with statutory requirements. Candidates should possess a relevant qualification and a minimum of 2–3 years of HR experience. Strong analytical and communication skills, alongside proficiency in Microsoft Office and HR systems, are essential. The ideal candidate will maintain confidentiality and exhibit professionalism throughout their responsibilities.

Qualifications

• Minimum 2–3 years of HR Generalist experience.
• Experience using HR2eazy payroll system is required.

Responsibilities

• Manage full HR administrative functions including personnel records and HR databases.
• Prepare and process monthly payroll accurately using HR2eazy.
• Maintain accurate attendance and leave records.
• Handle staffing requests, screening, and interview coordination.
• Coordinate internal and external training programs as per company requirements.
• Maintain strict confidentiality of all HR matters.

Skills

Strong analytical skills

Attention to detail

Interpersonal skills

Communication skills

Negotiation skills

Proficient in Microsoft Office

Proficient in HR systems

Proficient in Bahasa Malaysia

Proficient in English

Education

Certificate/Diploma/Degree in Human Resource Management, Business Administration, or related field

Tools

HR2eazy payroll system

Job description

1. HR Operations & Administration

Manage full HR administrative functions including personnel records, employee files, HR databases, and HR2eazy HRIS.

Ensure compliance with statutory regulations, company policies, ISO requirements, and ethical standards.

Handle employee movements: onboarding, transfers, promotions, confirmations, resignations, and terminations.

Prepare and maintain HR documentation, SOPs, forms, and process updates.

2. Payroll Administration (HR2eazy)

Prepare and process monthly payroll accurately and timely using HR2eazy.

Ensure correct payroll components: allowances, overtime, claims, deductions, absenteeism, leave adjustments.

Prepare and submit monthly statutory payments (EPF, SOCSO, EIS, PCB) on time.

Maintain payroll confidentiality and resolve payroll queries.

3. Employee Benefits & Leave Management

Maintain accurate attendance, leave records, medical claims, and absenteeism data.

Track attendance discrepancies and prepare timely reports.

Administer employee benefits with proper documentation and approvals.

4. Recruitment & Staffing Support

Handle staffing requests, screening, shortlisting, and interview coordination.

Prepare offer letters, employment contracts, confirmation letters, increment/bonus letters, and other HR correspondence.

Prepare, submit, and monitor ESD applications for expatriates, including new employment passes and renewals.

Manage immigration documentation through online portals and ensure timely follow-up.

6. HRDF Administration

Handle HRDF submissions, registrations, training claims, and maintain proper records in compliance with HRD Corp requirements.

7. Training & Development

Coordinate internal and external training programs as per company and HRDF requirements.

Maintain training plans, training matrix, and competency tracking.

Identify training needs with departments and liaise with training providers.

Ensure all training evaluations, records, and documentation are updated and audit‑ready.

8. Confidentiality & Professional Conduct

Maintain strict confidentiality of all HR matters, including employee information, payroll data, and expatriate documentation.

Required Education & Experience

Certificate/Diploma/Degree in Human Resource Management, Business Administration, or related field.

Minimum 2–3 years of HR Generalist experience.

Experience using HR2eazy payroll system is required.

Required Knowledge & Skills

Strong analytical skills and high attention to detail.

High integrity, maturity, and professionalism.

Good interpersonal, communication, and negotiation skills.

Able to work under pressure and meet tight deadlines.

Proficient in Microsoft Office and HR systems.

Independent, proactive, and solution‑oriented.

Good proficiency in Bahasa Malaysia and English.