Human Resources & Administration Executive

Unibexs Sdn Bhd; Malaysia; On-site; MYR 42,000 - 70,000; Full time

Job summary

Unibexs Sdn Bhd is seeking an HR & Administration Executive to lead end-to-end recruitment, manage HR operations, and coordinate employee lifecycle and administrative processes. The role targets skilled local talent for education/language centres, with responsibilities spanning onboarding, payroll coordination, and regulatory compliance in Malaysia.

Qualified candidates possess 2–5 years as an HR Generalist, with strong knowledge of Malaysian Employment Act 1955 and related statutory

Qualifications

• Bachelor's degree in Human Resource Management or related discipline.
• 2–5 years of HR Generalist experience with end-to-end recruitment.
• Experience hiring local talent for education/ language centres preferred.
• Knowledge of Malaysian Employment Act, EPF, SOCSO, EIS and payroll coordination.

Responsibilities

• Lead end-to-end recruitment and onboarding for academic and non-academic roles.
• Manage full employee lifecycle including probation, performance, and exits.
• Oversee daily HR operations: attendance, leave, records, and payroll coordination.
• Ensure compliance with Employment Act 1955 and related regulations.
• Coordinate EMGS, immigration, visas, and regulatory docs with authorities.
• Maintain HR records and drive policy/process improvements.

Skills

End-to-end recruitment

Talent acquisition

HR operations

Employee lifecycle

Regulatory compliance

EMGS documentation

Microsoft Excel

HRIS

Stakeholder management

Interviewing

Payroll coordination

Education

Bachelor's degree in HRM or related

Tools

HRIS systems

MS Office 365

Recruitment platforms

Job description

Unibexs is looking for a Human Resources & Administration Executive to support our growing organisation by leading end-to-end recruitment, managing HR operations, and coordinating employee lifecycle and administrative processes. This role is ideal for an HR Generalist with strong expertise in talent acquisition, particularly in hiring skilled local talent for the education or language centre industry. You will also support HR compliance, statutory administration, and regulatory coordination to ensure smooth people operations and compliance with Malaysian employment legislation and relevant administrative government requirements.

Responsibilities

Lead the end-to-end recruitment and onboarding process for academic and non-academic positions, including workforce planning support, candidate sourcing, screening, interviewing, employment offers, and onboarding.

Manage the full employee lifecycle, including probation, confirmation, performance management administration, employee relations, disciplinary processes, resignations, terminations, and exit management.

Oversee day-to-day HR operations, including attendance, leave administration, employee records, payroll coordination, statutory HR administration, and confidential HR documentation.

Support compliance with the Employment Act 1955, EPF, PERKESO (SOCSO), EIS, company policies, and HR standard operating procedures while responding to employee and management HR enquiries.

Coordinate EMGS, immigration, visa, licensing, and regulatory documentation with the relevant government authorities as required.

Maintain accurate HR records, monitor compliance deadlines, and contribute to the continuous improvement of HR policies, recruitment practices, SOPs, and administrative processes.

Required Skills

Bachelor's degree in Human Resource Management, Business Administration, Management, Psychology, or a related discipline.

2–5 years of HR Generalist experience with proven expertise in end-to-end recruitment and talent acquisition.

Demonstrated success in hiring skilled local talent, preferably within language centres, private education providers, training institutions, or other education service-based organisations.

Ability to independently handle end-to-end employee lifecycle management with strong knowledge in Malaysian Human Resources practices, including the Employment Act 1955, Industrial Relations Act 1967, EPF, PERKESO (SOCSO), EIS, payroll coordination, and other compliance requirements.

Strong coordination skills for handling EMGS and other government-related documentation securely.

Excellent in interviewing, stakeholder management, communication, organisational, and problem-solving skills.

Proficient in Microsoft Office (particularly Excel), HRIS, recruitment platforms, and digital collaboration tools.

Highly organised, proactive, trustworthy, and able to manage multiple priorities while handling confidential information with professionalism.

Malaysian citizenship is required.

Salary will be determined based on the candidate's experience, qualifications, and overall fit for the role.

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