HRIS Manager

FUJIFILM Business Innovation Malaysia Sdn. Bhd.; Petaling Jaya; On-site; MYR 120,000 - 180,000; Full time

Job summary

FUJIFILM Business Innovation Malaysia Sdn. Bhd. is seeking an experienced HRIS professional to manage the HRIS architecture and oversee global standardization while aligning with regional needs.

You will lead system upgrades, data governance, training, and change management, coordinating with HR, ICT, and vendors to ensure secure, efficient HR processes.

Qualifications

• Bachelor degree in Business or Information Systems.
• 5–10 years of Project Management and/or HR Generalist experience with HRIS.
• Experience managing multiple projects impacting people, technology and processes.
• Strong planning, organization and deadline-driven delivery.

Responsibilities

• Understand HRIS structure and lead technical solutioning.
• Oversee day-to-day HRIS operations and ensure tasks are completed on time.
• Collaborate with HR, IT, ISMS and vendors to troubleshoot issues and automate processes.
• Provide HRIS support, resolve problems and implement permanent solutions.
• Align regional HR processes with business needs and standardization.

Skills

HRIS expertise

Project management

Stakeholder management

Data analysis

Process improvement

Education

Bachelor degree in Business or Information Systems

Tools

HRIS systems

UAT

Job description

Responsibilities will include but are not limited to:

Fully understand the HR systems’ structure, architecture and infrastructure, provide and lead deep technical solutioning at all-time.

Manage the day-to-day operations of the HRIS and ensure all defined tasks are executed on-time and completely. Review and resolve HRIS related issues with root cause analysis if required.

Primary liaison person between the HR departments, IM, ICT, ISMS, and vendors to troubleshoot issues and automate processes. Collaborate with related technical teams to coordinate application management support and interface matters.

Provide HRIS support including, but not limited to, researching and resolving HRIS problems, unexpected results or process / workflow flaws. Recommend and execute permanent solutions or alternate solutions to meet requirements.

Proactively review existing HR processes / workflow and data management, so to identify improvement initiatives that promote regional standardization with aligning to business needs.

Collect and analyse business requirements and translate them into system requirements. Design, develop and deploy improved HR processes / workflows and data management to enhance optimal efficiency and effectiveness of processes / workflows and data management.

Identify optimization of key HR processes & encouraging subsidiaries on increasing their utilization rate on HR applications through driving change management and / or regional direction.

Advise management on organizational policy and develop governance process related to change request to uphold the regional process standardization.

Work with vendors to consistently assess new features of the HR systems, and present business case to management for adaption of such new features.

Work closely with vendors on system upgrades or patches and ensure no interruptions to business activities upon deployment into production. Work with vendors to resolve post deployment issues and ensure stakeholders are properly communicated of the impact. Perform as internal Test Lead for system validation and UAT to ensure systems meet requirements and data security is not compromised.

Own HRIS employee data management and be responsible for data integrity.

Work with Compliance team to ensure HRIS and data compliance with data privacy laws in countries.

Govern, drive data consistency and integrity in HR systems by running queries, taking initiative to liaise with subsidiaries for data improvement and correction. Conduct regular data audits to ensure HR data is accurate, secure, and compliant with local data protection regulations.

Provide data and information to support strategic, data-driven HR decisions.

Design and develop user manual and conduct training to user groups to ensure proper use of HR Systems and their processes.

Ensure accurate and up-to-date documentation of HRIS data & processes and its related processes.

Lead and drive HRIS meetings / discussions / workshops with subsidiaries to align direction, strategic, planning, and action items as and when required.

Lead and drive exercise / project / discussion for ISMS. Ensure ISMS requirements and concerns are being addressed

Lead and drive vendor management for HRIS vendors, including but not limited to new contract initiation, contract renewal, scope change, licenses, SLA, performance, and dispute.

Actively participate as core team member of regional HR projects. Lead, drive and manage the delivery of each HRIS action item through a structured project management strategy and tracking.

Support change management and data conversion activities.

Any other tasks / activities that requested by the management / leadership team.

SKILLS & REQUIREMENTS

Bachelor degree in Business or Information Systems.

5 to 10 years of Project Management and/or HR Generalist and experience working with Human Resources Information System.

Experience in project manage multiple projects that effect people, technology and processes.

Strong capacity to plan, organise and act on deliverables.

Strong problem solving, planning and execution skills. Including a desire to roll up sleeves to prioritise work and meet deadlines. Able to work effectively in a deadline driven environment.

Strong customer relationship skills and highly focused on quality and building effective relationships with stakeholders.

Ability to influence peers and colleagues and effective communication skills – written and verbal, at all levels in the organisation.

A good level of analytical skills with ability to breakdown complex issues into logical parts.

Able to lead a team of professionals, train employees and deal with any employee concerns that arises.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Want to join a market leader in Business Equipment and Document Management Systems?

FUJIFILM Business Innovation is a leading company in the Document Services & Communications field, offering solutions and services to help customers resolve their business challenges. Underlying our solutions and services are our world-class office multifunction devices (MFD's), printers and production printers that we develop and manufacture for worldwide distribution.

A history of Innovation

In terms of innovation, FUJIFILM Business Innovation is no stranger, especially to the corporate sector. Spending an average of US$1.7 billion every year on research and development, new methods are conceived for creating, editing, copying, printing and transmitting information that is persuasive, useful and necessary for business processes to become more effective and efficient.

Extensive Product Range

With the industry’s broadest selection of hardware, software and services, FUJIFILM Business Innovation has led the way in enabling the sharing of ideas, knowledge and documents through easy conversion of these to an electronic format.

Customer Focus & Service Capability

FUJIFILM Business Innovation does not only sell products but also strives to help its customers to better utilize their knowledge of these products. As such, we take time to understand our customers’ work environment – people, processes and workflow – and then create solutions that uniquely fit their businesses, with the objective of optimizing knowledge sharing. Customer Satisfaction is pivotal to the Company’s business through the introduction of superior products and services that guarantee full satisfaction. FUJIFILM Business Innovation delivers the efficiency that customers have come to recognize and expect.

FUJIFILM Business Innovation is committed to developing 'greener' products that are better for the environment. We are ISO14001 certified.

We always felt a strong sense of pride in giving back to the community. By going back to basics, FUJIFILM Business Innovation Malaysia has constantly been supporting the local and regional community through its various charitable efforts. We find that the best way for us to reach out and assimilate deep into the hearts of all Malaysians is to think globally and act locally.

Want to join a market leader in Business Equipment and Document Management Systems?

FUJIFILM Business Innovation is a leading company in the Document Services & Communications field, offering solutions and services to help customers resolve their business challenges. Underlying our solutions and services are our world-class office multifunction devices (MFD's), printers and production printers that we develop and manufacture for worldwide distribution.

A history of Innovation

In terms of innovation, FUJIFILM Business Innovation is no stranger, especially to the corporate sector. Spending an average of US$1.7 billion every year on research and development, new methods are conceived for creating, editing, copying, printing and transmitting information that is persuasive, useful and necessary for business processes to become more effective and efficient.

Extensive Product Range

With the industry’s broadest selection of hardware, software and services, FUJIFILM Business Innovation has led the way in enabling the sharing of ideas, knowledge and documents through easy conversion of these to an electronic format.

Customer Focus & Service Capability

FUJIFILM Business Innovation does not only sell products but also strives to help its customers to better utilize their knowledge of these products. As such, we take time to understand our customers’ work environment – people, processes and workflow – and then create solutions that uniquely fit their businesses, with the objective of optimizing knowledge sharing. Customer Satisfaction is pivotal to the Company’s business through the introduction of superior products and services that guarantee full satisfaction. FUJIFILM Business Innovation delivers the efficiency that customers have come to recognize and expect.

FUJIFILM Business Innovation is committed to developing 'greener' products that are better for the environment. We are ISO14001 certified.

We always felt a strong sense of pride in giving back to the community. By going back to basics, FUJIFILM Business Innovation Malaysia has constantly been supporting the local and regional community through its various charitable efforts. We find that the best way for us to reach out and assimilate deep into the hearts of all Malaysians is to think globally and act locally.