Payroll Executive (Malaysia Payroll)

FUJIFILM Business Innovation Malaysia Sdn. Bhd.; Petaling Jaya; On-site; MYR 60,000 - 90,000; Full time

Job summary

FUJIFILM Business Innovation Malaysia Sdn. Bhd. is seeking a payroll professional to manage end-to-end payroll processing and act as both preparer and checker to ensure accuracy and compliance.

You will coordinate schedules, validate data, and support sign-off and bank file approvals while collaborating with vendors, HRBP, Finance, IT and Compliance to ensure smooth operations and timely deliverables.

Qualifications

• 2-3 years of experience in Payroll or HR.
• Bachelor's Degree in a relevant discipline.
• Solid understanding of key HR and payroll processes.
• Strong attention to detail with excellent accuracy and data validation skills.
• Good communication and interpersonal skills with the ability to work with multiple stakeholders.
• Analytical mindset with the ability to interpret payroll data and resolve issues.
• High level of confidentiality and professionalism when handling sensitive information.
• Proficient in Microsoft Excel.

Responsibilities

• Manage end-to-end payroll processing as both preparer and checker to ensure accuracy and compliance.
• Coordinate and manage payroll schedules with stakeholders to meet timelines.
• Validate payroll data and resolve discrepancies prior to payroll submission.
• Review payroll outputs, reports and bank files, supporting sign-off and bank file approvals.
• Monitor onboarding and offboarding to ensure accurate payroll setup and final payments.
• Liaise with vendors, HRBP, Finance, IT and Compliance to ensure smooth operations.
• Validate vendor invoices, handle intercompany payroll recharges, and payroll provisioning.
• Prepare and deliver payroll reports and manage statutory reporting including taxes and contributions.
• Develop and maintain SOPs, change requests, and digitized personnel files.
• Provide Level 2 payroll support and assist HRBP with data gathering and clarification.

Skills

Payroll processing

Data validation

Stakeholder management

Excel

Microsoft Office

Attention to detail

Education

Bachelor's degree

Job description

Manage end-to-end payroll processing, acting as both payroll preparer and checker to ensure accuracy and compliance.

Coordinate and manage payroll schedules, ensuring all stakeholders meet predefined timelines and deliverables.

Validate payroll data to ensure completeness and accuracy, resolving discrepancies with relevant parties prior to payroll submission.

Review and validate payroll outputs, reports, and bank files, and support payroll sign-off and bank file approval processes.

Monitor onboarding and offboarding activities to ensure accurate payroll setup and final payments.

2. Vendor, Finance & Stakeholder Collaboration

Liaise closely with payroll vendors, HR Business Partners (HRBP), Finance, IT, and Compliance teams to ensure smooth payroll and time & attendance operations.

Validate vendor invoices to ensure payroll and related services are accurately charged.

Handle and process intercompany payroll recharges across the FUJIFILM group of companies.

Work with Finance on payroll provisioning, payroll journals, and bank reconciliations.

3. Reporting & Compliance

Prepare and deliver payroll reports based on subsidiary (SUBSI) requirements.

Manage statutory reporting and submissions, including income tax, pension, and insurance contributions, in compliance with local regulations.

Maintain strong working knowledge of payroll laws, regulations, and best practices to ensure full compliance and optimal value.

4. Process Improvement & Documentation

Develop, maintain, and update SOPs, Work Instructions, User Manuals, and communication materials as required.

Support payroll change requests in collaboration with SUBSI and payroll vendors.

Maintain Digital Personnel Files, supporting ongoing digitization of employee records.

5. Advisory & Support

Provide Level 2 payroll support to managers and employees, including payroll inquiries and system guidance; elevate to Level 3 support where necessary.

Compile and calculate payroll simulations and scenarios to support HRBP and business decision-making.

Work closely with HRBP on payroll data gathering, validation, and clarification (e.g. bonus payments, salary adjustments, and final settlements).

What We’re Looking For:

2-3 years of experience in Payroll or HR, preferably within a Shared Services environment.

Bachelor's Degree in a relevant discipline.

Solid understanding of key HR and payroll processes.

Strong attention to detail with excellent accuracy and data validation skills.

Good communication and interpersonal skills, with the ability to work confidently with multiple stakeholders.

Analytical mindset with the ability to interpret payroll data and resolve issues effectively.

High level of confidentiality and professionalism when handling sensitive information.

Proficient in Microsoft Office (especially Excel).

Want to join a market leader in Business Equipment and Document Management Systems?

FUJIFILM Business Innovation is a leading company in the Document Services & Communications field, offering solutions and services to help customers resolve their business challenges. Underlying our solutions and services are our world-class office multifunction devices (MFD's), printers and production printers that we develop and manufacture for worldwide distribution.

A history of Innovation

In terms of innovation, FUJIFILM Business Innovation is no stranger, especially to the corporate sector. Spending an average of US$1.7 billion every year on research and development, new methods are conceived for creating, editing, copying, printing and transmitting information that is persuasive, useful and necessary for business processes to become more effective and efficient.

Extensive Product Range

With the industry’s broadest selection of hardware, software and services, FUJIFILM Business Innovation has led the way in enabling the sharing of ideas, knowledge and documents through easy conversion of these to an electronic format.

Customer Focus & Service Capability

FUJIFILM Business Innovation does not only sell products but also strives to help its customers to better utilize their knowledge of these products. As such, we take time to understand our customers’ work environment - people, processes and workflow - and then create solutions that uniquely fit their businesses, with the objective of optimizing knowledge sharing. Customer Satisfaction is pivotal to the Company’s business through the introduction of superior products and services that guarantee full satisfaction. FUJIFILM Business Innovation delivers the efficiency that customers have come to recognize and expect.

FUJIFILM Business Innovation is committed to developing 'greener' products that are better for the environment. We are ISO14001 certified.

We always felt a strong sense of pride in giving back to the community. By going back to basics, FUJIFILM Business Innovation Malaysia has constantly been supporting the local and regional community through its various charitable efforts. We find that the best way for us to reach out and assimilate deep into the hearts of all Malaysians is to think globally and act locally.