HR Intern

SummitNext Technologies Sdn Bhd; Sungai Petani; On-site; MYR 10,000 - 17,000; Full time

Job summary

SummitNext Technologies Sdn Bhd is seeking two proactive HR Interns to join our Human Resources team in Malaysia. The roles focus on administrative and operational support across HR functions, including documentation, recruitment, onboarding, attendance, and leave administration.

Ideal candidates will assist with HRIS updates, employee communications, and HR projects while gaining exposure to HR operations and engagement activities within a dynamic tech environment.

Qualifications

• Basic understanding of HR processes.
• Familiarity with HRIS systems is an advantage.
• Good written and spoken English.
• Ability to manage multiple tasks and meet deadlines.
• Positive attitude and willingness to support the HR team.

Responsibilities

• Maintain and update employee records and HR documents.
• Assist with recruitment paperwork, onboarding, and HRIS updates.
• Support attendance, leave administration and related reports.
• Coordinate onboarding and offboarding documentation.
• Respond to routine employee queries while maintaining confidentiality.
• Help organize employee engagement activities and internal communications.
• Provide general administrative support to the HR team and HR projects.

Job description

Job Summary

We are looking for two proactive and responsible HR Interns to join the Human Resources team and provide administrative and operational support.

The HR Interns will work closely with the HR team to support daily HR activities, employee documentation, recruitment, onboarding, attendance, leave administration and other HR-related tasks.

The role is particularly intended to provide additional team support during the HR team's temporary manpower requirements.

1. HR Administration

• Assist with maintaining and updating employee records.
• Prepare, organise and file HR documents.
• Assist with preparation of HR letters and employee documentation.
• Ensure HR records are complete and properly maintained.
• Support scanning, filing and document control activities.

2. Attendance & Leave Administration

• Assist in checking employee attendance records.
• Support leave administration and documentation.
• Follow up with employees on missing or incomplete supporting documents.
• Assist the HR team with attendance-related reports and follow-ups.

3. Recruitment Support

• Coordinate interview schedules.
• Assist with recruitment documentation and follow-ups.
• Support pre-employment and onboarding documentation.

4. Employee Onboarding & Offboarding

• Assist with preparing onboarding documents.
• Support new employee documentation and HRIS updates.
• Assist with employee exit and clearance documentation.
• Ensure required documents are properly filed and recorded.

5. Employee Support

• Assist the HR team in responding to general employee queries.
• Follow up on outstanding HR requests and documentation.
• Escalate employee matters to the appropriate HR team member when required.
• Maintain confidentiality of employee information.

6. Engagement

• Assist HR in organising employee activities, celebrations, recognition programmes and team-building events.

7. General HR Support

• Provide administrative support to the HR team.
• Assist with HR projects, employee engagement activities and internal communications.
• Support audits and documentation exercises.
• Perform other HR-related duties assigned by the HR Manager.

Preferred Skills

• Basic understanding of HR processes.
• Familiarity with HRIS systems is an advantage.
• Good written and spoken English.
• Ability to manage multiple tasks and meet deadlines.
• Positive attitude and willingness to support the HR team.

Key Learning Opportunities

The interns will gain practical exposure to:

• HR Operations
• Recruitment & Onboarding
• Employee Relations
• Attendance & Leave Administration
• Payroll Support
• HR Documentation
• HRIS Administration
• Employee Engagement
• BPO HR Operations

Performance Expectations

The HR Intern is expected to:

• Complete assigned tasks accurately and within the required timeline.
• Maintain confidentiality of employee information.
• Demonstrate professionalism when dealing with employees.
• Maintain proper documentation and filing.
• Communicate promptly with the HR team regarding any issues or pending tasks.
• Demonstrate willingness to learn and take initiative.
  

Reporting To: Senior HR Manager / HR Team
Working Hours: 9:00 a.m. – 6:30 p.m., Monday – Friday
Start Date: Immediate start required (September intake)