HR Associate

BowerGroupAsia, Inc.; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Job summary

BowerGroupAsia, Inc. is a premier strategic affairs and public policy firm serving global clients across the Indo-Pacific region and Africa. Based in Kuala Lumpur, the HR team supports staffing, onboarding, payroll, and policy-related initiatives.

We are seeking a Human Resources Associate to join the Kuala Lumpur office, reporting to the Director of Human Resources. The role emphasizes processing, IT asset coordination, expense reviews, travel arrangements, and supporting payroll and

Qualifications

• 1–5 years experience in HR or a similar field.
• Outstanding written and verbal communications in fluent English.
• Knowledge of labor laws and payroll regulations is a plus.
• Familiarity with HR systems and data reporting.

Responsibilities

• Support in-processing and out-processing of team members, including offer letters and background checks.
• Manage IT equipment distribution for Asia-based employees.
• Review expense reimbursements and travel requests for Asia staff.
• Assist payroll tasks and timesheet approvals for non-exempt staff.
• Support recruitment across Asia and update HR records.

Skills

Interpersonal skills

Fluent English communications

Detail-oriented

Discretion

Collaboration

Tools

MS365

Salesforce

BambooHR

Tallie

Job description

Who We Are

BowerGroupAsia, Inc. (BGA)i s the premier strategic affairs and public policy firm supporting the world’s leading multinational companies in the Indo-Pacific region and Africa. With a presence in over 30 countries, BGA staff provide bespoke services to clients across the region.BGA’s Human Resources, Talent, and Training Team is responsible for ensuring BGA's teams have the staff, tools, and resources they need to engage the world’s leading companies and organizations, and craft strategic solutions that advance their business priorities.Weseek a talented, highly motivated Human Resources Associate to support our teams. This position will report to BGA’s Director of Human Resources, and will be based in Kuala Lumpur.

Position Responsibilities

• Support the in-processing and out-processing of team members, including the preparation of offer letters, collection of employment documentation and performing background checks.

• Manage and track the distribution of IT equipment for Asia based employees, including working with our IT and operations teams to ensure accurate and timely support to employees.
• Review employee expense reimbursements using expense management software.
• Review all travel requests and booking inquires for Asia-based employees.
• Assist with the research and preparation of new HR orientation materials and various HR-related policies.
• Assist with the preparation of payroll tasks, including approving timesheets for all non-exempt staff.
• Assist in the recruitment process for rolls based throughout Asia.

• Review and update employee personnel files and information in HR and internal systems as needed.
• Provide administrative support to the HR team.
• Other duties as assigned.

Job Requirements

We seek an exceptionally collegial, highly motivated self-starter who is excited about helping BGA function more efficiently and productively. He or she must be able to manage multiple work streams while meeting deadlines and should be well organized, detail-oriented, and collegial. She or he must be comfortable interacting with a range of interlocutors and stakeholders, and demonstrate excellent judgement and discretion. The ability to interact effectively both inside the company and externally, in a fast-paced environment, while remaining flexible, proactive and efficient, is crucial to this role.

Qualifications include:

• Strong interpersonal skills with the ability to manage sensitive and confidential situations with tact and professionalism.
• Outstanding written and verbal communications skills in fluent English; proficiency in an Asian language is a strong plus.
• Demonstrated interest in human resources, with 1-5 years experience in HR or a similar field.
• Knowledge of labor laws and payroll regulations in India, Indonesia, Japan, Malaysia, Singapore, Taiwan or Thailand a plus.

• Knowledge of MS365 required; familiarity with Salesforce, BambooHR, and Tallie a plus.
• Excellent organizational skills with high attention to detail, and a proven ability to gather and compile data, and prepare reports.

• Collaborator with the ability to adapt to the company’s changing needs.

NOTE: When you apply for a position through our website, you consent to provide personal information to BowerGroupAsia to process such information to properly evaluate your potential employment. Such personal information may include, but is not limited to, your name, email address, date of birth, qualifications, experience, employment history and skills. The security of your personal information is important to us, but please remember that no method of transmission over the internet or method of electronic storage is 100 percent secure. While BowerGroupAsia strives to use acceptable means to protect your personal information, we cannot guarantee its absolute security. BowerGroupAsia takes all appropriate measures consistent with applicable privacy and data security laws and regulations to protect personal information. By submitting your information for a position with BowerGroupAsia, you consent for BGA to share your personal information with limited third parties, including hiring personnel with authorized access, and third‑party service providers appointed by and acting on behalf of BowerGroupAsia. This includes personal information that will be available to third party companies that provide BowerGroupAsia with employee applicant selection services.