HR Assistant

VH Distribution Sdn. Bhd.; Shah Alam; On-site; MYR 33,000 - 67,000; Full time

Benefits offered by this job

Professional development

Good and friendly working environment

Career growth opportunities

5 Working days

Medical and Hospitalisation Leave

Annual Leave

EPF

SOCSO

EIS

Job summary

VH Distribution Sdn. Bhd. is seeking an HR/Administration professional in Malaysia to support HR functions, recruitment, payroll and records management. The role requires 2–3 years in Administration HR and strong English communication.

You will work closely with the HR team, maintain confidential records, and ensure compliance with SOPs while coordinating with universities for internships. This position is on-site in Shah Alam.

Qualifications

• SPM/Certificate/Diploma/Degree in Administration/Management/Human Resource or related fields.
• Min. 2–3 years working experience in Administration HR.
• Good working attitude and a team player.
• Independent, good communication skills and fast learner.
• Good interpersonal, and written skills in English.
• Good analytical skill and problem solving.
• Confidentiality and strong work ethic.

Responsibilities

• Work closely with HR team to ensure HR functions run efficiently.
• Handle recruitment for all levels, interview arrangements and contracts.
• Prepare HR letters: confirmation, increment, promotion, warnings, show cause, termination.
• Check overtime and staff claims.
• Maintain HR records: staff files, attendance, compensation, insurance and leave.
• Coordinate with recruitment agencies to source candidates.
• Monitor attendance/leave records and report timely.
• Ensure SOPs and company rules compliance.
• Establish, implement and review HR policies and memoranda.
• Familiar with KPI and liaise with HODs.
• Payroll: process salaries and statutory contributions; handle final settlements.
• Coordinate with colleges/universities regarding internships.
• Ad hoc assignments as needed.

Skills

English

Communication

Team work

Interpersonal skills

Analytical thinking

Confidentiality

Education

SPM/Certificate/Diploma/Degree in Administration/Management/Human Resource or related fields

Tools

MS Project

MS Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Candidate possess at least a SPM/Certificate/Diploma/Degree in Administration/Management/Human Resource or related fields.

Min. 2 to 3 years working experience in Administration HR is advantage.

Good working attitude, a team player, result oriented.

Independent, good communication skills and fast learner.

Good interpersonal, communication, verbal and written skills in English.

Good analytical skill, able to solve problems in innovative ways.

Responsible person and a good team player with positive “can do” attitude, accountable, willing to go the extra miles, and good interpersonal skills.

Proficient in MS Project and MS Office skills.

Self-starter and ability to work independently and as a member of a team.

Timely and perfect attendance.

Ability to maintain a high level of confidentiality regarding team member and management. Trustworthy, with a strong work ethic founded upon honesty, integrity, commitment, and respect.

Requirement

• Candidate possess at least a SPM/Certificate/Diploma/Degree in Administration/Management/Human Resource or related fields.
• Min. 2 to 3 years working experience in Administration HR is advantage.
• Good working attitude, a team player, result oriented.
• Independent, good communication skills and fast learner.
• Good interpersonal, communication, verbal and written skills in English.
• Good analytical skill, able to solve problems in innovative ways.
• Responsible person and a good team player with positive “can do” attitude, accountable, willing to go the extra miles, and good interpersonal skills.
• Proficient in MS Project and MS Office skills.
• Self-starter and ability to work independently and as a member of a team.
• Timely and perfect attendance.
• Ability to maintain a high level of confidentiality regarding team member and management. Trustworthy, with a strong work ethic founded upon honesty, integrity, commitment, and respect.

Responsibility

• Work closely with all HR team to ensure that all HR functions are carried out in an efficient and effective manner.
• Handling recruitment for all level job post, interview arrangement, documentation and preparation of employment contract.
• Prepare all related HR letter such as confirmation letter, increment letter, promotion letter, warning letter, show cause letter, termination letter etc.
• Responsible in checking overtime and other claim issued by staff and management.
• Maintaining all HR records such as staff personal files, attendance, compensation, health and medical insurance and leave.
• Working with recruitment agencies to source for candidates for specific job positions.
• Monitoring and reporting staff attendance or Leave records on timely manner.
• Assist to oversee the compliance of all SOPs and rules, regulations of the Company.
• Responsible to establish, implement, and review HR policy, procedure and distribute memorandum.
• Familiar with Key Performance Indicator (KPI) and liaise with respective HOD’s.
• UBS Software know-how is advantage.
• Payroll management; Maintain employees payroll records, processed monthly salaries, managed salary adjustments, handle statutory contributions (EPF, SOCSO, EIS, PCB) and managed final salary settlements.
• Coordinate with local collage's' / university regarding internship students.
• Responsibilities may different from time to time and must be updated and recorded accordingly.
• Any other ad hoc assignments as and when arising.

Benefits

• Professional development
• Good and friendly working environment
• Career growth opportunities
• 5 Working days
• Medical and Hospitalisation Leave
• Annual Leave
• EPF
• SOCSO
• EIS