Human Resource Assistant

VH Distribution Sdn. Bhd.; Subang Jaya; On-site; MYR 39,000 - 61,000; Full time

Benefits offered by this job

Professional development

Good and friendly working environment

Career growth opportunities

5 Working days

Medical and Hospitalisation Leave

Annual Leave

EPF

SOCSO

EIS

Job summary

VH Distribution Sdn. Bhd. is seeking an HR Administrator to support recruitment, documentation, and HR operations. The role requires handling letters, attendance, records, and payroll-related tasks while maintaining confidentiality and teamwork.

You will work closely with the HR team to ensure efficient HR functions, collaborate with agencies, and assist in policy development. This position offers a stable, five-day work week in a friendly environment.

Qualifications

• At least SPM/Certificate/Diploma/Degree in Administration/Management/HR.
• 2–3 years working experience in Administration HR is advantageous.
• Good working attitude, a team player, result oriented.
• Independent, good communication skills and fast learner.
• Good interpersonal, communication, verbal and written skills in English.
• Good analytical skill, able to solve problems in innovative ways.
• Responsible person and a good team player with positive “can do” attitude, accountable, willing to go the extra miles.
• Proficient in MS Project and MS Office skills.
• Self-starter and ability to work independently and as a member of a team.
• Timely and perfect attendance.
• Ability to maintain a high level of confidentiality regarding team member and management.

Responsibilities

• Work closely with all HR team to ensure that all HR functions are carried out efficiently.
• Handling recruitment for all levels, interview arrangement, documentation and employment contracts.
• Prepare HR letters such as confirmation, increment, promotion, warning, show cause, and termination letters.
• Check overtime and other staff and management claims.
• Maintain HR records including staff files, attendance, compensation, health and medical insurance, and leave.
• Coordinate with recruitment agencies to source candidates for specific positions.
• Monitor and report staff attendance or leaves in a timely manner.
• Assist in ensuring SOPs and company regulations are followed.
• Establish, implement, review HR policies and distribute memoranda.
• Liaise with HODs regarding KPI measurements.
• UBS Software know-how is advantageous.
• Payroll management; maintain payroll records and handle statutory contributions (EPF, SOCSO, EIS, PCB).
• Coordinate with local colleges/universities regarding internships.
• Responsibilities may change and be updated as needed.
• Any other ad hoc assignments as they arise.

Skills

MS Office

MS Project

Team Player

Communication Skills

Analytical Thinking

Confidentiality

Fast Learner

Independent

English Proficiency

Education

SPM/Certificate/Diploma/Degree in Admin/Management/HR

Tools

MS Project

MS Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Candidate possess at least a SPM/Certificate/Diploma/Degree in Administration/Management/Human Resource or related fields.

Min. 2 to 3 years working experience in Administration HR is advantage.

Good working attitude, a team player, result oriented.

Independent, good communication skills and fast learner.

Good interpersonal, communication, verbal and written skills in English.

Good analytical skill, able to solve problems in innovative ways.

Responsible person and a good team player with positive “can do” attitude, accountable, willing to go the extra miles, and good interpersonal skills.

Proficient in MS Project and MS Office skills.

Self-starter and ability to work independently and as a member of a team.

Timely and perfect attendance.

Ability to maintain a high level of confidentiality regarding team member and management. Trustworthy, with a strong work ethic founded upon honesty, integrity, commitment, and respect.

Requirement

• Candidate possess at least a SPM/Certificate/Diploma/Degree in Administration/Management/Human Resource or related fields.
• Min. 2 to 3 years working experience in Administration HR is advantage.
• Good working attitude, a team player, result oriented.
• Independent, good communication skills and fast learner.
• Good interpersonal, communication, verbal and written skills in English.
• Good analytical skill, able to solve problems in innovative ways.
• Responsible person and a good team player with positive “can do” attitude, accountable, willing to go the extra miles, and good interpersonal skills.
• Proficient in MS Project and MS Office skills.
• Self-starter and ability to work independently and as a member of a team.
• Timely and perfect attendance.
• Ability to maintain a high level of confidentiality regarding team member and management. Trustworthy, with a strong work ethic founded upon honesty, integrity, commitment, and respect.

Responsibility

• Work closely with all HR team to ensure that all HR functions are carried out in an efficient and effective manner.
• Handling recruitment for all level job post, interview arrangement, documentation and preparation of employment contract.
• Prepare all related HR letter such as confirmation letter, increment letter, promotion letter, warning letter, show cause letter, termination letter etc.
• Responsible in checking overtime and other claim issued by staff and management.
• Maintaining all HR records such as staff personal files, attendance, compensation, health and medical insurance and leave.
• Working with recruitment agencies to source for candidates for specific job positions.
• Monitoring and reporting staff attendance or Leave records on timely manner.
• Assist to overlook the compliance of all SOPs and rules, regulations of the Company.
• Responsible to establish, implement, and review HR policy, procedure and distribute memorandum.
• Familiar with Key Performance Indicator (KPI) and liaise with respective HOD’s.
• UBS Software know-how is advantage.
• Payroll management; Maintain employees payroll records, processed monthly salaries, managed salary adjustments, handle statutory contributions (EPF, SOCSO, EIS, PCB) and managed final salary settlements.
• Coordinate with local collage's' / university regarding internship students.
• Responsibilities may different from time to time and must be updated and recorded accordingly.
• Any other ad hoc assignments as and when arising.

Benefits

• Professional development
• Good and friendly working environment
• Career growth opportunities
• 5 Working days
• Medical and Hospitalisation Leave
• Annual Leave
• EPF
• SOCSO
• EIS

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