Human Resource Assistant

VH Distribution Sdn. Bhd.; Shah Alam; On-site; MYR 39,000 - 61,000; Full time

Benefits offered by this job

Professional development

Good and friendly working environment

Career growth opportunities

5 Working days

Medical and Hospitalisation Leave

Annual Leave

EPF

SOCSO

EIS

Job summary

Jora Malaysia is seeking an HR/Administration Officer with a minimum of 2–3 years of relevant experience. The role involves recruitment, documentation, payroll, and HR policy administration within a team-focused environment.

Candidate must have a qualification in Administration/Management/Human Resources, strong English communication, and the ability to work independently or in a team, with a proactive, confidential mindset.

Qualifications

• Candidate possesses at least a SPM/Certificate/Diploma/Degree in Administration/Management/Human Resource or related fields.
• Min. 2 to 3 years working experience in Administration HR is advantageous.
• Good working attitude, a team player, result oriented.
• Independent, good communication skills and fast learner.
• Good interpersonal, communication, verbal and written skills in English.
• Good analytical skill, able to solve problems in innovative ways.
• Responsible person and a good team player with positive attitude, accountable, willing to go the extra miles, and good interpersonal skills.
• Proficient in MS Project and MS Office skills.
• Self-starter and ability to work independently and as a member of a team.
• Timely and perfect attendance.
• Ability to maintain a high level of confidentiality regarding team member and management.

Responsibilities

• Work closely with all HR team to ensure that all HR functions are carried out in an efficient and effective manner.
• Handling recruitment for all level job post, interview arrangement, documentation and preparation of employment contract.
• Prepare all related HR letters such as confirmation letter, increment letter, promotion letter, warning letter, show cause letter, termination letter etc.
• Responsible for checking overtime and other claims issued by staff and management.
• Maintaining all HR records such as staff personal files, attendance, compensation, health and medical insurance and leave.
• Working with recruitment agencies to source candidates for specific job positions.
• Monitoring and reporting staff attendance or leave records in a timely manner.
• Assist to oversee the compliance of all SOPs and rules, regulations of the Company.
• Responsible to establish, implement, and review HR policy, procedure and distribute memorandum.
• Familiar with KPI and liaise with respective HODs.
• UBS Software know-how is advantageous.
• Payroll management; Maintain employees payroll records, process monthly salaries, manage salary adjustments, handle statutory contributions (EPF, SOCSO, EIS, PCB) and manage final salary settlements.
• Coordinate with local colleges/universities regarding internship students.
• Responsibilities may differ from time to time and must be updated accordingly.
• Any other ad hoc assignments as and when arising.

Skills

Communication

Team player

Analytical skills

MS Office

MS Project

Independent / self-starter

Confidentiality

Attendance

Education

Administration/HR degree

Tools

MS Project

MS Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Candidate possess at least a SPM/Certificate/Diploma/Degree in Administration/Management/Human Resource or related fields.

Min. 2 to 3 years working experience in Administration HR is advantage.

Good working attitude, a team player, result oriented.

Independent, good communication skills and fast learner.

Good interpersonal, communication, verbal and written skills in English.

Good analytical skill, able to solve problems in innovative ways.

Responsible person and a good team player with positive “can do” attitude, accountable, willing to go the extra miles, and good interpersonal skills.

Proficient in MS Project and MS Office skills.

Self-starter and ability to work independently and as a member of a team.

Timely and perfect attendance.

Ability to maintain a high level of confidentiality regarding team member and management. Trustworthy, with a strong work ethic founded upon honesty, integrity, commitment, and respect.

Requirement

• Candidate possess at least a SPM/Certificate/Diploma/Degree in Administration/Management/Human Resource or related fields.
• Min. 2 to 3 years working experience in Administration HR is advantage.
• Good working attitude, a team player, result oriented.
• Independent, good communication skills and fast learner.
• Good interpersonal, communication, verbal and written skills in English.
• Good analytical skill, able to solve problems in innovative ways.
• Responsible person and a good team player with positive “can do” attitude, accountable, willing to go the extra miles, and good interpersonal skills.
• Proficient in MS Project and MS Office skills.
• Self-starter and ability to work independently and as a member of a team.
• Timely and perfect attendance.
• Ability to maintain a high level of confidentiality regarding team member and management. Trustworthy, with a strong work ethic founded upon honesty, integrity, commitment, and respect.

Responsibility

• Work closely with all HR team to ensure that all HR functions are carried out in an efficient and effective manner.
• Handling recruitment for all level job post, interview arrangement, documentation and preparation of employment contract.
• Prepare all related HR letter such as confirmation letter, increment letter, promotion letter, warning letter, show cause letter, termination letter etc.
• Responsible in checking overtime and other claim issued by staff and management.
• Maintaining all HR records such as staff personal files, attendance, compensation, health and medical insurance and leave.
• Working with recruitment agencies to source for candidates for specific job positions.
• Monitoring and reporting staff attendance or Leave records on timely manner.
• Assist to overlook the compliance of all SOPs and rules, regulations of the Company.
• Responsible to establish, implement, and review HR policy, procedure and distribute memorandum.
• Familiar with Key Performance Indicator (KPI) and liaise with respective HOD’s.
• UBS Software know-how is advantage.
• Payroll management; Maintain employees payroll records, processed monthly salaries, managed salary adjustments, handle statutory contributions (EPF, SOCSO, EIS, PCB) and managed final salary settlements.
• Coordinate with local collage's' / university regarding internship students.
• Responsibilities may different from time to time and must be updated and recorded accordingly.
• Any other ad hoc assignments as and when arising.

Benefits

• Professional development
• Good and friendly working environment
• Career growth opportunities
• 5 Working days
• Medical and Hospitalisation Leave
• Annual Leave
• EPF
• SOCSO
• EIS

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