HR Associate

VH Distribution Sdn. Bhd.; Shah Alam; On-site; MYR 40,000 - 54,000; Full time

Benefits offered by this job

Professional development

Friendly working environment

Career growth opportunities

5 working days

Medical and hospitalisation leave

Annual leave

EPF

SOCSO

EIS

Job summary

VH Distribution Sdn. Bhd. in Shah Alam seeks an experienced HR/Administration professional to manage HR functions, oversee recruitment, draft employment letters, and maintain records.

The role requires 2–3 years of HR/Administration experience, good communication in English, and the ability to work independently within a team. A strong work ethic and confidentiality are essential.

Qualifications

• SPM/Certificate/Diploma/Degree in Admin/HR or related field.
• 2–3 years HR/Administration experience is advantageous.
• Good attitude, team player, and result oriented.
• Excellent English communication, written and verbal.
• Proficient in MS Project and MS Office; able to work independently.

Responsibilities

• Work closely with HR team to ensure HR functions run efficiently and effectively.
• Handle recruitment for all levels: interview arrangements, documentation and contracts.
• Prepare HR letters: confirmation, increment, promotion, warning, show cause, termination, etc.
• Responsible for overtime and staff claims, maintain HR records.
• Coordinate with colleges/universities regarding internships.
• Oversee compliance with SOPs and company rules; update policies.
• Payroll management; maintain payroll records, process salaries, handle statutory contributions (EPF/SOCSO/EIS) and final settlements.
• Any other ad hoc assignments as needed.

Skills

Team player

Communication skills

Independent

Fast learner

Analytical thinking

Confidentiality

Education

Relevant Education in Admin/HR

Tools

MS Project

MS Office

Job description

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Candidate possess at least a SPM/Certificate/Diploma/Degree in Administration/Management/Human Resource or related fields.

Min. 2 to 3 years working experience in Administration HR is advantage.

Good working attitude, a team player, result oriented.

Independent, good communication skills and fast learner.

Good interpersonal, communication, verbal and written skills in English.

Good analytical skill, able to solve problems in innovative ways.

Responsible person and a good team player with positive “can do” attitude, accountable, willing to go the extra miles, and good interpersonal skills.

Proficient in MS Project and MS Office skills.

Self-starter and ability to work independently and as a member of a team.

Timely and perfect attendance.

Ability to maintain a high level of confidentiality regarding team member and management. Trustworthy, with a strong work ethic founded upon honesty, integrity, commitment, and respect.

Requirement

• Candidate possess at least a SPM/Certificate/Diploma/Degree in Administration/Management/Human Resource or related fields.
• Min. 2 to 3 years working experience in Administration HR is advantage.
• Good working attitude, a team player, result oriented.
• Independent, good communication skills and fast learner.
• Good interpersonal, communication, verbal and written skills in English.
• Good analytical skill, able to solve problems in innovative ways.
• Responsible person and a good team player with positive “can do” attitude, accountable, willing to go the extra miles, and good interpersonal skills.
• Proficient in MS Project and MS Office skills.
• Self-starter and ability to work independently and as a member of a team.
• Timely and perfect attendance.
• Ability to maintain a high level of confidentiality regarding team member and management. Trustworthy, with a strong work ethic founded upon honesty, integrity, commitment, and respect.

Responsibility

• Work closely with all HR team to ensure that all HR functions are carried out in an efficient and effective manner.
• Handling recruitment for all level job post, interview arrangement, documentation and preparation of employment contract.
• Prepare all related HR letter such as confirmation letter, increment letter, promotion letter, warning letter, show cause letter, termination letter etc.
• Responsible in checking overtime and other claim issued by staff and management.
• Maintaining all HR records such as staff personal files, attendance, compensation, health and medical insurance and leave.
• Working with recruitment agencies to source for candidates for specific job positions.
• Monitoring and reporting staff attendance or Leave records on timely manner.
• Assist to oversee the compliance of all SOPs and rules, regulations of the Company.
• Responsible to establish, implement, and review HR policy, procedure and distribute memorandum.
• Familiar with Key Performance Indicator (KPI) and liaise with respective HOD’s.
• UBS Software know-how is advantage.
• Payroll management; Maintain employees payroll records, processed monthly salaries, managed salary adjustments, handle statutory contributions (EPF, SOCSO, EIS, PCB) and managed final salary settlements.
• Coordinate with local collage's' / university regarding internship students.
• Responsibilities may different from time to time and must be updated and recorded accordingly.
• Any other ad hoc assignments as and when arising.

Benefits

• Professional development
• Good and friendly working environment
• Career growth opportunities
• 5 Working days
• Medical and Hospitalisation Leave
• Annual Leave
• EPF
• SOCSO
• EIS