HR Admin & Payroll Support Specialist

Persatuan Kebajikan Dan Sosial Sejahtera Masyarakat Malaysia; Kuala Lumpur; On-site; MYR 40,000 - 60,000; Full time

Benefits offered by this job

EPF

SOCSO

Annual Leave

Medical Leave

Job summary

Jora Malaysia is seeking an HR Assistant to support onboarding, payroll, and general HR administration at our Kuala Lumpur office. The role requires 1–2 years of HR or related admin experience, a diploma in HR or related field, and strong English/Mandarin communication.

You will maintain employee records, assist with training coordination, and respond to HR inquiries, while upholding confidentiality and accuracy in a fast-paced environment.

Qualifications

• High school diploma or equivalent; a Diploma in Human Resources, Business Administration, or a related field is preferred.
• 1–2 years of proven experience in an HR support role or similar administrative position.
• Familiarity with HR processes and best practices, including recruitment, onboarding, and employee relations.
• Payroll processing and administration knowledge, including Malaysian payroll regulations and tax requirements.
• Excellent command of written and spoken English and Mandarin; ability to communicate with a diverse workforce.
• Strong organizational and time-management skills; ability to prioritize tasks in a fast-paced environment.
• Proficiency in Microsoft Office Suite and experience with HR software or payroll systems.
• Discretion with confidential information; integrity and professionalism.
• Proactive and detail-oriented; accuracy and efficiency.
• Ability to work independently and as part of a team.

Responsibilities

• Assist in onboarding and offboarding processes; prepare documentation and schedule orientations.
• Support HR data management in HRIS; ensure accuracy and confidentiality.
• Coordinate and schedule employee training sessions; track attendance and feedback.
• Assist with payroll data entry, timesheet verification, and liaison with payroll provider.
• Respond to HR policy, benefits, and procedure inquiries; escalate complex issues.
• Contribute to organization of company events and employee engagement initiatives.
• Maintain physical and digital HR filing systems for easy retrieval.
• Provide general admin support to HR, including scheduling meetings and preparing reports.

Skills

HR processes

Onboarding

Payroll processing

MS Office

HRIS

Communication (English/Mandarin)

Organizational skills

Confidentiality

Teamwork

Independence

Education

Diploma in HR or Business Admin

Tools

HRIS

Payroll systems

Job description

Jora Malaysia is seeking an HR Assistant to support onboarding, payroll, and general HR administration at our Kuala Lumpur office. The role requires 1–2 years of HR or related admin experience, a diploma in HR or related field, and strong English/Mandarin communication.

You will maintain employee records, assist with training coordination, and respond to HR inquiries, while upholding confidentiality and accuracy in a fast-paced environment.