HR & Admin Specialist - Records, Onboarding & ESG Data

Apex Equity Holdings Berhad; Selangor; On-site; MYR 30,000 - 42,000; Full time

Job summary

Apex Equity Holdings Berhad in Malaysia is seeking an HR Documentation, Records & P-File Digitalisation assistant to maintain and update employee records, and to prepare, scan, upload, categorise and index HR documents according to the Company’s filing structure.

You will also assist with documentation for employee movements, digitalisation of P-Files, and confidentiality-compliant record keeping. The role includes HR & ESG data support and general HR/admin site duties.

Qualifications

• Diploma in HR, Admin or related field; internship accepted.
• 1–2 years in HR administration or office support preferred.
• Experience with HR documentation, ESG data, or corporate environments is an advantage.
• Proficient in MS Excel and Word; good filing and records management.

Responsibilities

• Maintain and update employee records and Personal Files (P-Files).
• Prepare, scan, upload, categorize and index HR documents.
• Assist with documentation for employee movements (confirmation, transfer, resignation).
• Digitise existing hardcopy P-Files into electronic records and ensure completeness.
• Review P-Files for accuracy and proper organisation; conduct housekeeping.
• Maintain physical and electronic records with confidentiality.
• Assist in updating employee information in the HR system.
• Coordinate day-to-day HR and admin tasks; support onboarding and announcements.
• Provide reception/site support and assist with office operations as needed.
• Maintain HR and ESG data, ensuring timely reporting and data integrity.
• Support vendor coordination and HR projects; assist audits as required.

Skills

Attention to detail

Time management

Communication skills

Organization

Microsoft Office

Education

Diploma in Human Resources / Business Administration / Management

Tools

Info-Tech HR system

Job description

Apex Equity Holdings Berhad in Malaysia is seeking an HR Documentation, Records & P-File Digitalisation assistant to maintain and update employee records, and to prepare, scan, upload, categorise and index HR documents according to the Company’s filing structure.

You will also assist with documentation for employee movements, digitalisation of P-Files, and confidentiality-compliant record keeping. The role includes HR & ESG data support and general HR/admin site duties.