HR & ADMIN EXECUTIVE

Foil Laminate Industries Sdn Bhd.; Seberang Perai; On-site; MYR 40,000 - 67,000; Full time

Job summary

Foil Laminate Industries Sdn Bhd is seeking an HR & Administration Executive to manage the full HR spectrum, including payroll, recruitment, employee relations, counselling, training and development, and benefits administration.

The role also covers compliance with company policies and employment laws, as well as broad administrative duties such as records, facilities, vendor liaison, and regulatory compliance.

Qualifications

• Experience in payroll administration and recruitment.
• Knowledge of ISO document control.
• Ability to manage payroll using SQL.
• Familiarity with Malaysian payroll, EPF, SOCSO and tax processes.

Responsibilities

• Manage payroll administration including overtime, shift, and incentive calculations.
• Handle recruitment and employee relations activities.
• Provide counselling and training and development support.
• Manage compensation and benefits administration.
• Ensure compliance with company policies, procedures, and employment laws.
• Prepare and maintain HR documentation including letters for employment, confirmation, promotion, warning and termination.
• Manage leave recording, medical reimbursements, insurance administration.
• Oversee foreign worker applications, work permits, passport renewals, FOMEMA, hostel and transport arrangements.
• Liaise with government bodies on EPF, SOCSO, and Income Tax matters.
• Attend management/department meetings to improve HR and admin procedures.
• Review and update the HR Manual and Employee Handbook.
• Participate in Occupational Safety and Health activities and safeguard premises.
• Maintain and safeguard factory and office facilities and assets.
• Control records on uniforms, security, CCTV, IT, and stationery.
• Review company utilities, staff claims and entertainment expenses.
• Liaise with vendors and licensing authorities for regulatory compliance.

Skills

Payroll management

Recruitment

Employee relations

Counselling

Training & development

Compliance

Records management

Vendor liaison

SQL

ISO document control

HRIS

Payroll software

Education

Bachelor's degree in HR/Business

Tools

HRIS

Payroll software

Job description

This role encompasses the full HR spectrum including payroll administration, recruitment, employee relations, counselling, training and development, compensation and benefits, and compliance with company policies and employment laws. The role also covers administrative functions including facility maintenance, records management, vendor liaison, and utility control.

Key responsibilities

Manage payroll administration including overtime, shift, and incentive calculations

Handle recruitment and employee relations activities

Provide counselling and training and development support

Manage compensation and benefits administration

Ensure compliance with company policies, procedures, and employment laws

Prepare and maintain HR documentation including employment, confirmation, promotion, warning, and termination letters

Manage leave recording, medical reimbursements, insurance administration

Oversee foreign worker applications, work permits, passport renewals, FOMEMA, hostel and transport arrangements

Liaise with government bodies on EPF, SOCSO, and Income Tax matters

Attend management and departmental meetings to recommend and implement new HR and administrative approaches and procedures

Review, maintain, and update the HR Manual and Employee Handbook

Participate as a committee member of the Occupational Safety and Health Team

Maintain and safeguard the factory and office

Control and maintain records on uniforms, security guards, CCTV, alarm systems, IT, keys, stationery, and company properties

Review and control company utilities, staff claims, and entertainment expenses

Liaise with vendors and statutory authorities on licensing matters

Attend and lead ad hoc projects and yearly functions

Inform management of complaints and issues affecting the company

About you

Ability to manage payroll using SQL

Experience with document control for ISO

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Human Resources and Administration Executive?
• Which of the following types of qualifications do you have?
• How many years experience in Payroll Administration do you have?
• Do you have Payroll Management experience?
• How much notice are you required to give your current employer?

Manufacturing, Transport & Logistics 11-50 employees

Foil Laminate Industries Sdn Bhd (FLI) has built a reputation as a manufacturer of quality foil lamination and conversion products. During the past 15 years we have worked with our distribution channels to establish business throughout Asia Pacific and Middle Eastern countries.

Our distributors are supported by our team of technical sales specialists and offer a full range of quality products to meet diverse applications requiring radiant barrier solutions.

Through our drive for continual research and development we are committed to meeting our customer's needs now and in the future.

Foil Laminate Industries Sdn Bhd (FLI) has built a reputation as a manufacturer of quality foil lamination and conversion products. During the past 15 years we have worked with our distribution channels to establish business throughout Asia Pacific and Middle Eastern countries.

Our distributors are supported by our team of technical sales specialists and offer a full range of quality products to meet diverse applications requiring radiant barrier solutions.

Through our drive for continual research and development we are committed to meeting our customer's needs now and in the future.