HR ADMIN EXECUTIVE

YEW LEAN FOUNDRY & CO SDN. BHD.; Kampung Palimbayan Indah; On-site; MYR 45,000 - 67,000; Full time

Job summary

YEW LEAN FOUNDRY & CO SDN. BHD. is seeking an HR Admin Executive to join the Human Resources team in Kuala Lumpur. The role focuses on maintaining employee records, HR documentation, onboarding and payroll support, and ensuring data protection compliance.

You will contribute to recruitment coordination, HR reporting, and policy administration while collaborating across the organisation. This full-time position is based in Kampung Sungai Penchala, Kuala Lumpur.

Qualifications

• Diploma or Bachelor's degree in HR, Business Administration, or a related field.
• 2-3 years of experience in HR administrative or HR generalist roles.
• Proficiency in Microsoft Office applications and HR management systems.
• Excellent written and verbal communication abilities in Malay & English.
• Knowledge of Malaysian employment law and HR best practices.

Responsibilities

• Maintain and update employee records and databases, ensuring accuracy and confidentiality.
• Process and prepare HR documentation including contracts, appointment letters, and policy acknowledgements.
• Assist with recruitment activities such as coordinating interviews and reference checks.
• Support onboarding and offboarding processes for new and departing employees.
• Provide administrative support for HR meetings, training sessions, and events.
• Handle payroll-related queries and assist with payroll tasks.
• Maintain HR filing systems and ensure data protection compliance.
• Respond to employee queries and provide HR information and guidance.
• Support preparation of HR reports and analytics as required.
• Assist with implementation and administration of HR policies and procedures.

Skills

Organisational skills

Communication skills

Bilingual Malay/English

Multitasking

Attention to detail

Education

Diploma/Bachelor's in HR or related

Tools

MS Office

HR management system

Job description

About the role

We are seeking an HR Admin Executive to join our Human Resources team at YEW LEAN FOUNDRY & CO SDN. BHD. This is a full-time position based in Kampung Sungai Penchala, Kuala Lumpur. In this role, you will provide essential administrative and operational support to the HR department, ensuring smooth and efficient delivery of human resources functions across the organisation.

You will be instrumental in maintaining HR processes, managing employee records, and supporting the broader HR initiatives that drive our company's success.

Key responsibilities

• Maintain and update employee records and databases, ensuring accuracy and confidentiality of all HR information
• Process and prepare HR documentation including employment contracts, appointment letters, and policy acknowledgements
• Assist with recruitment activities such as coordinating interviews, conducting reference checks, and maintaining candidate records
• Support the onboarding and offboarding processes for new and departing employees
• Provide administrative support for HR meetings, training sessions, and company events
• Handle payroll-related queries and assist with payroll administration tasks
• Maintain HR filing systems and ensure compliance with data protection regulations
• Respond to employee queries and provide general HR information and guidance
• Support the preparation of HR reports and analytics as required
• Assist with the implementation and administration of HR policies and procedures

What we're looking for

• Diploma or Bachelor's degree in Human Resources, Business Administration, or a related field
• 2-3 years of experience in an HR administrative or HR generalist role
• Proficiency in Microsoft Office applications and HR management systems
• Strong organisational and time management skills with the ability to handle multiple tasks simultaneously
• Excellent written and verbal communication abilities in Malay & English
• Attention to detail and accuracy, particularly when handling sensitive HR information
• Knowledge of Malaysian employment law and HR best practices
• Professional approach to confidentiality and data protection
• Ability to work collaboratively with HR team members and other departments
• Positive attitude and willingness to support continuous improvement in HR processes

Yew Lean Foundry & Co Sdn Bhd ("Yew Lean") is Malaysia's leading manufacturer of Ductile Iron (DI) pipes. We also manufacture Ductile Iron fittings, saddles, manhole covers, valves and other products which use Ductile Iron as base material. Yew Lean is a wholly-owned subsidiary of YLI Holdings Berhad, a Company listed on the Main Board of the Kuala Lumpur Stock Exchange.