HR & Admin Assistant

Brightmark; Johor Bahru; On-site; MYR 20,000 - 100,000; Full time

Job summary

A dynamic company in Johor Bahru is seeking an HR Administrator to assist in various HR and administrative duties. The ideal candidate will have a diploma in Business Administration or Human Resource Management, strong communication and organizational skills, and proficiency in MS Office. Responsibilities include arranging interviews, managing onboarding and offboarding processes, and performing general administrative tasks. This role requires a positive attitude and a willingness to learn and grow within the company.

Qualifications

• Diploma in Business Administration/ Human Resource Management or related field.
• Strong communication, coordination, and sense of responsibility.
• Proficiency in the use of MS Office suite, including Excel, Word, PowerPoint, and Google Workspace.
• Strong organizational skills with the ability to multitask and prioritize tasks effectively.
• Ability to work independently and collaboratively.
• Self-motivated, analytical, resourceful, and having strong integrity.
• Positive attitude, willing to learn and grow in admin/HR tasks.

Responsibilities

• Arrange interview schedules and communicate with candidates.
• Assist in managing the onboarding and offboarding processes.
• Assist in updating employee records and maintaining HR files.
• Check daily attendance records.
• Assist in preparing basic payroll data.
• Assist in preparing HR notices and simple documents.
• Perform general administrative and clerical duties.
• Arrange meetings, travel accommodations, and car rentals.
• Assist with incoming/outgoing courier and mail handling.
• Help maintain office cleanliness.
• Prepare meeting rooms and materials.

Skills

Communication

Organization

Proficiency in MS Office

Coordination

Multitasking

Education

Diploma in Business Administration or Human Resource Management

Job description

Responsibilities

• Arrange interview schedules and communicate with candidates
• Assist in managing the onboarding and offboarding processes, ensuring a smooth experience for all employees.
• Assist in updating employee records and maintaining HR files
• Check daily attendance records (lateness, leave, OT summary)
• Assist in preparing basic payroll data (OT hours, leave deductions)
• Assist in preparing HR notices and simple documents
• Assist with daily HR administrative tasks.

Administration

• Perform general administrative and clerical duties, including typing work with minimal errors and in compliance with the Company’s document policy.
• Ensure that soft copies of files and reports are kept in accordance with the Company’s document policy.
• Arrange meetings, travel accommodations, and car rentals for corporate travel, both locally and overseas.
• Assist in managing office supplies (recording, replenishing, placing orders)
• Assist with incoming/outgoing courier and mail handling
• Help maintain office cleanliness and check basic office equipment
• Prepare meeting rooms and meeting materials
• Perform other related tasks as instructed from time to time by Management and/or the immediate Superior.

Requirements

• Diploma in Business Administration/ Human Resource Management or related field.
• Strong communication, coordination, and sense of responsibility.
• Proficiency in the use of MS Office suite including Excel, Word, PowerPoint and Google Workspace (Sheets, Docs, Gmail, Drive).
• Strong organizational skills with the ability to multitask and prioritize tasks effectively.
• Ability to work independently with minimal supervision as well as collaboratively within a team.
• Being self-motivated, analytical, resourceful and having strong integrity are important qualities.
• Positive attitude, willing to learn and grow in admin/HR tasks.