Graduate Trainee - Payroll

DHL; Petaling Jaya; On-site; Confidential; Full time

Benefits offered by this job

Global employer

International environment

Flexible learning

Competitive compensation

Job summary

DHL Group is seeking a Graduate Trainee in APAC based in Petaling Jaya, Malaysia to join the Payroll team. You will support accurate, timely payroll processing and gain hands-on experience across the payroll cycle while adhering to company policy and data privacy requirements.

The program runs for 18 months on a full-time contract with development opportunities across the HR Services network in DHL Group.

Qualifications

• Bachelor’s degree or equivalent in HR, business admin, or related field.
• Above 3.0 CGPA / Second Class upper (Hons).
• Less than 1 year of working experience.

Responsibilities

• Support assigned payroll cycles from input collection through payroll validation, reporting and post-payroll activities.
• Collect, review and validate approved payroll inputs including new hires, terminations, salary changes, allowances and deductions.
• Enter or upload approved payroll inputs into the payroll system accurately and within timelines.

Education

Bachelor's Degree or equivalent in HR / Business Administration

Job description

About DHL Group And HR Services

DHL Group the logistics provider of the world with over 590,000 employees in more than 220 countries and territories. We are an organization that is not just moving goods around, we have a very clear purpose, and we are: Connecting People. Improving Lives. We provide challenges and opportunities for personal and professional development; we recognize the difference you bring to our business and together we share the pride of building one of the largest world leaders in logistics and supply chain.

HR Services at DHL Group – that’s us!

We provide cross‑divisional HR services through our global network of HR Shared Service Centres in close alignment with the HR function. With professionalism and dedication, we can support you in different HR processes to ensure your business growth.

Our HR Services run e.g. the payroll for more than 350,000 employees within DHL Group working in 28 countries across the globe. They also offer time & attendance management, employee data administration and reporting, travel & expense processing, and other services.

Ready to immerse yourself in the exciting world of HR Services? Join the team and bring your expertise on board! As part of DHL Group, you will be working with a global network of HR Services colleagues as well as our business units and divisions and benefit from a wide range of development opportunities. If you are looking for an interesting role in a dynamic and diverse Group, join us in our APAC region.

Create your future by joining our Graduate Trainee Program

Create your future by joining our Graduate Trainee Program where you will have the opportunity to work on a full‑time contract position for 18-months. Upon successful completion of the program, you stand a chance to be shortlisted for exciting job opportunities based on your career aspirations, your performance and also on business needs and available vacancies.

We are looking for an immediate, full‑time Graduate Trainee in APAC at Petaling Jaya, Malaysia.

Job Purpose

The Graduate Trainee – Payroll will support the Payroll team in delivering accurate, timely and compliant payroll services while developing the practical knowledge and technical capability to gain hands‑on exposure across the payroll cycle, including input collection and validation, supervised system processing, payroll checks, reconciliation, reporting, statutory activities, employee query support, documentation and audit readiness.

All assigned activities must be completed within established payroll calendars, standard operating procedures, review and approval controls, company policies, applicable statutory requirements, service standards, and data‑confidentiality obligations.

Your tasks

• Support assigned payroll cycles from input collection through payroll validation, reporting and post‑payroll activities, under the guidance of the payroll expert or payroll manager.
• Collect, review and validate approved payroll inputs, including new hires, terminations, salary changes, allowances, deductions, overtime, attendance, leave and other employee changes.
• Check payroll information against approved source documents and follow up on missing, incomplete, late or inconsistent information in accordance with the payroll cut‑off timeline.
• Enter or upload approved payroll inputs into the relevant payroll system accurately and within the established timeline, subject to review and approval controls.
• Prepare payroll reports, variance summaries, control checklists, audit evidence and supporting documents for review and record retention.
• Participate in payroll audits, system testing, user acceptance testing, year‑end activities and process‑improvement initiatives.
• Handle employee and payroll information with strict confidentiality and comply with data privacy, access and document‑retention requirements.
• Collaborate with Payroll, HR Services and relevant stakeholders to support accurate and timely payroll delivery.
• Perform other payroll‑related responsibilities assigned as part of the Graduate Trainee development programme.

Your profile

• Bachelor’s Degree or equivalent experience/qualification in Human Resource, Business Administration etc.
• Above 3.0 CGPA / Second Class upper (Hons)
• Less than 1-year of working experience

We offer

• Great opportunity to work for the biggest logistics company in the world
• International and virtual environment
• Flexibility and great opportunity to learn
• Tempting Compensation and benefits

DHL Group is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.