Global Executive Support & Coordination Specialist

AS White; Kuala Lumpur; Hybrid; MYR 60,000 - 100,000; Full time

Benefits offered by this job

Great Place to Work certification

Comprehensive medical care for you and

Generous paid leave

Job summary

AS White is seeking an Executive Support & Team Coordinator to provide coordination and admin support to the Australia-based Executive Assistant and the Specialized Group. You will drive efficiency by managing onboarding, recruitment coordination, finance tasks in Workday, and travel logistics while coordinating across locations and time zones.

You’ll partner with the Executive Assistant to keep schedules, meetings and onboarding running smoothly, enabling the onshore team to focus on

Qualifications

• 3–5 years of experience in executive support, team coordination or a similar role in a corporate environment.
• Proven ability to coordinate diaries, meetings and schedules across multiple stakeholders and time zones.
• Excellent written and verbal English communication and strong stakeholder management.

Responsibilities

• Manage end-to-end onboarding of new starters including access, HR transfers and related actions.
• Maintain recruitment trackers and coordinate interview scheduling.
• Own master scheduling for onboarding, training and meetings with conflict-free calendars.
• Coordinate calendars, meetings and rooms across time zones and stakeholders.
• Oversee finance and procurement in Workday, including expenses, invoices and POs.
• Coordinate business travel and manage related transport arrangements.
• Maintain SharePoint content and assist with Outlook, mailbox and access issues.
• Foster relationships with the Executive Assistant, team leaders and corporate support functions.
• Handle confidential information with discretion and identify process improvements.

Skills

Executive support

Team coordination

Administration

Stakeholder management

Tools

Workday

SharePoint

Outlook

Excel

Word

Teams

PowerPoint

Job description

AS White is seeking an Executive Support & Team Coordinator to provide coordination and admin support to the Australia-based Executive Assistant and the Specialized Group. You will drive efficiency by managing onboarding, recruitment coordination, finance tasks in Workday, and travel logistics while coordinating across locations and time zones.

You’ll partner with the Executive Assistant to keep schedules, meetings and onboarding running smoothly, enabling the onshore team to focus on