General Affairs Administrator Senior Executive

Boon Siew Honda Sdn Bhd.; Batu Kawan; On-site; MYR 90,000 - 120,000; Full time

Benefits offered by this job

Medical

Dental

Parking

Daily Meal Subsidy

Contractual Bonus

Mileage & T

Job summary

Boon Siew Honda Sdn Bhd invites an experienced General Services Manager in Penang to lead the GS team, oversee facilities, company vehicles, assets, and employee amenities, and drive safe, productive operations aligned with QCDSE objectives. The role covers vendor and contract management, budget control, and continuous improvement, with a focus on regulatory compliance, audits, and stakeholder reporting.

Bachelor's degree and minimum five years in General Affairs or related functions are

Qualifications

• Bachelor's degree in business administration, management, or a related field.
• Minimum 5 years of experience in General Affairs/Services, Administration, Facilities Admin Management, or a related function.
• Experience supervising or leading a team.
• Experience managing vendors, contracts, and workplace services is an added advantage.
• Proficient in Microsoft Office applications.
• Strong leadership and team management skills.
• Good communication and interpersonal skills.
• Strong problem-solving and decision-making abilities.
• Good vendor and stakeholder management skills.
• Customer-focused with a proactive mindset.
• Strong planning, organization, and coordination skills.
• Committed to continuous improvement and operational excellence.

Responsibilities

• Plan and implement General Services programs and initiatives to improve employee support, workplace conditions, and operational effectiveness.
• Lead and manage the General Services team to ensure smooth and efficient daily operations.
• Oversee office facilities, infrastructure, company vehicles, assets, and employee amenities to ensure a safe and productive work environment.
• Manage external service providers and contractors, ensuring compliance with company requirements, service standards, safety regulations, and contractual obligations.
• Ensure timely renewal and compliance of all company licenses, permits, certifications, and statutory requirements.
• Assist in managing departmental budgets, procurement activities, vendor selection, and service contracts to achieve cost efficiency and operational effectiveness.
• Support employee welfare programs, engagement activities, corporate events, and other staff related initiatives.
• Drive continuous improvement efforts to enhance service quality, operational efficiency, and customer satisfaction.
• Coordinate and maintain accurate General Services records, documentation, and databases in accordance with company policies and procedures.
• Act as the main coordinator for General Services audits, ensuring audit findings are addressed and corrective actions are implemented promptly.
• Establish effective reporting and communication processes to support stakeholder engagement and informed decision making.
• Maintain strong vendor and stakeholder relationships to ensure service excellence.

Skills

Leadership

Vendor management

Facilities management

Budgeting

Stakeholder management

Education

Bachelor's degree in business administration or related field

Job description

Plan and implement General Services programs and initiatives to improve employee support, workplace conditions, and operational effectiveness in line with Quality, Cost, Delivery, Management, Safety & Environmental objectives.

Lead and manage the General Services (GS) team to ensure smooth and efficient daily operations.

Oversee office facilities, infrastructure, company vehicles, assets, and employee amenities to ensure a safe and productive work environment.

Manage external service providers and contractors, ensuring compliance with company requirements, service standards, safety regulations, and contractual obligations while promoting a safe and sustainability workplace. This includes cleaning, pest control, office supplies, canteen management, travel services, laundry, transportation and courier services.

Ensure timely renewal and compliance of all company licenses, permits, certifications, and statutory requirements.

Assist in managing departmental budgets, procurement activities, vendor selection, and service contracts to achieve cost efficiency and operational effectiveness.

Support employee welfare programs, engagement activities, corporate events, and other staff related initiatives. Participate in cross-functional committees and projects, ensuring assigned objectives and timelines are achieved.

Drive continuous improvement efforts to enhance service quality, operational efficiency, and customer satisfaction.

Coordinate and maintain accurate General Services records, documentation, and databases in accordance with company policies and procedures.

Act as the main coordinator for General Services audits, ensuring audit findings are addressed and corrective actions are implemented promptly.

Establish effective reporting and communication processes to support stakeholder engagement and informed decision making.

Requirements

Bachelor's degree in business administration, management, or a related field.

Minimum 5 years of experience in General Affairs/Services, Administration, Facilities Admin Management, or a related function.

Experience in supervising or leading a team.

Experience managing vendors, contracts, and workplace services is an added advantage.

Proficient in Microsoft Office applications.

Strong leadership and team management skills.

Good communication and interpersonal skills.

Strong problem-solving and decision-making abilities.

Good vendor and stakeholder management skills.

Customer-focused with a proactive mindset.

Strong planning, organization, and coordination skills.

Committed to continuous improvement and operational excellence.

• Medical
• Dental
• Parking
• Daily Meal Subsidy
• Contractual Bonus
• Mileage & T