Facility Coordinator

Jones Lang LaSalle Property Consultants Pte Ltd; Kuala Lumpur; On-site; MYR 60,000 - 120,000; Full time

Job summary

Jones Lang LaSalle Property Consultants Pte Ltd in Kuala Lumpur is seeking a Facility Manager to oversee daily operations, including maintenance, cleaning, and security, and to coordinate workspace setups and relocations.

The role involves vendor management, budgeting, compliance with health and safety, and collaboration with Accenture staff and other service providers to support a safe, efficient, and sustainable workplace.

Qualifications

• Bachelor's degree in Facility Management, Business Administration, or related field.
• 2-3 years of experience in facility management or related role.
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite and facility management software.
• Knowledge of health and safety regulations and best practices.
• Experience with vendor management and contract administration.
• Customer service-oriented with a problem-solving mindset.
• Ability to work independently and as part of a team.
• Flexibility to adapt to changing priorities and work demands.

Responsibilities

• Oversee daily facility operations, including maintenance, cleaning, and security services.
• Coordinate workspace setups, relocations, and reconfigurations.
• Manage meeting room bookings and audio-visual equipment.
• Ensure compliance with health and safety regulations.
• Coordinate with service providers for cleaning, maintenance, catering.
• Monitor vendor performance and address issues.
• Assist in contract management and invoice processing.
• Track and manage office equipment, furniture, and supplies.
• Assist in inventory management and procurement processes.
• Prepare regular reports on facility operations and performance metrics.
• Assist in budget tracking and cost control measures.
• Participate in facility improvement projects and initiatives.
• Assist in implementing new workplace strategies and technologies.
• Support sustainability and energy efficiency efforts.
• Assist in developing and maintaining emergency response plans.
• Participate in safety drills and training sessions.

Skills

Organizational skills

Communication skills

Interpersonal abilities

Problem-solving mindset

Education

Bachelor's degree in Facility Management, Business Administration, or related field

Tools

Microsoft Office Suite

Facility management software

Job description

Oversee daily facility operations, including maintenance, cleaning, and security services

Coordinate workspace setups, relocations, and reconfigurations

Manage meeting room bookings and audio-visual equipment

Ensure compliance with health and safety regulations

Coordinating office services (e.g., workspace setup, A/V, catering, reception)

Coordinate with various service providers (e.g., cleaning, maintenance, catering)

Monitor vendor performance and address any issues

Assist in contract management and invoice processing

Client Relations:

Serve as the primary point of contact for Accenture employees regarding facility-related matters

Respond promptly to requests, complaints, and inquiries

Maintain positive relationships with Accenture stakeholders

Asset Management:

Track and manage office equipment, furniture, and supplies

Coordinate repairs and replacements as needed

Assist in inventory management and procurement processes

Administrative Support:

Maintain accurate records of facility-related activities and expenses

Prepare regular reports on facility operations and performance metrics

Assist in budget tracking and cost control measures

Project Support:

Participate in facility improvement projects and initiatives

Assist in implementing new workplace strategies and technologies

Support sustainability and energy efficiency efforts

Assist in developing and maintaining emergency response plans

Participate in safety drills and training sessions

Qualifications:

Bachelor's degree in Facility Management, Business Administration, or related field

2-3 years of experience in facility management or related role

Strong organizational and time management skills

Excellent communication and interpersonal abilities

Proficiency in Microsoft Office Suite and facility management software

Knowledge of health and safety regulations and best practices

Experience with vendor management and contract administration

Customer service-oriented with a problem-solving mindset

Ability to work independently and as part of a team

Flexibility to adapt to changing priorities and work demands