Freelance Event Executive

Reform Digital Services Sdn Bhd; Subang Jaya; Hybrid; MYR 33,000 - 67,000; Full time

Benefits offered by this job

EPF

SOCSO

EIS

Annual Leave

Flexible Working Hours

Work from Home

Job summary

Reform Digital Services Sdn Bhd is seeking an Event Executive to plan and execute brand experiences from concept to delivery. You’ll work closely with clients, vendors and internal teams to ensure every event runs on time, within budget and to a high standard.

The role requires strong organizational skills, proactive communication, and the ability to manage multiple projects simultaneously in a fast-paced environment.

Qualifications

• Minimum 2 years of experience in the event, experiential marketing, brand activation, or related industry.
• Available to start in September 2026.
• Experience coordinating events from planning through execution.
• Strong project management and organisational skills.
• Strong communication and interpersonal skills with clients, vendors, and internal teams.
• Experience in an agency or experiential marketing environment is an added advantage.

Responsibilities

• Plan and coordinate end-to-end events including corporate events, product launches, conferences, exhibitions, roadshows, brand activations, and experiential campaigns.
• Develop event timelines, checklists, run sheets, production schedules, and operational plans.
• Coordinate venues, logistics, registrations, transportation, accommodation, permits, equipment, and other event requirements.
• Conduct venue site visits, rehearsals, and pre-event inspections.
• Be hands-on during event days to ensure smooth execution.
• Ensure events are delivered on time and according to client requirements.
• Act as a key point of contact for assigned clients throughout the event lifecycle.
• Understand client objectives and translate them into practical event plans.
• Coordinate project updates, timelines, requirements, and deliverables with clients.
• Communicate clearly and confidently with clients to manage expectations.
• Build strong relationships with clients and support opportunities for repeat collaboration.
• Source and coordinate with event vendors, suppliers, venues, production teams, freelancers, and other partners.
• Obtain and compare quotations based on project requirements.
• Coordinate supplier schedules, deliverables, and on-site requirements.
• Negotiate with vendors to achieve cost-effective solutions.
• Maintain strong working relationships with reliable event suppliers.
• Assist in preparing event budgets, quotations, and cost estimates.
• Track project expenses and ensure spending remains within budget.
• Coordinate with Finance on POs, invoices, and vendor payments.
• Identify cost-saving opportunities without compromising quality.
• Work closely with Business Development, Creative Strategy, Campaign Management, Operations and Finance teams.
• Coordinate internal requirements and ensure teams are aligned on timelines.
• Support the team in developing event concepts, proposals, and pitch decks.
• Manage multiple projects and priorities when required.
• Prepare post-event reports, event recaps, and project documentation.
• Gather client and attendee feedback where required.
• Review event performance and identify areas for improvement.
• Maintain organised records of event documents and suppliers.

Skills

Event planning

Client coordination

Vendor management

Budgeting

Project management

Communication skills

Job description

Jora Malaysia will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Minimum 2 years of experience in the event, experiential marketing, brand activation, or related industry.

Available to start in September 2026.

Experience in managing or coordinating events from planning through execution.

Strong project management and organisational skills.

Strong communication and interpersonal skills, with the confidence to communicate effectively with clients, vendors, and internal teams.

Strong problem-solving skills and the ability to remain calm and solution-focused under pressure.

Able to manage multiple projects, deadlines, and stakeholders in a fast-paced environment.

Experience in an agency, experiential marketing, or brand activation environment is an added advantage.

Requirement

• Requirements

• Minimum 2 years of experience in the event, experiential marketing, brand activation, or related industry.

• Available to start in September 2026.

• Experience in managing or coordinating events from planning through execution.

• Strong project management and organisational skills.

• Strong communication and interpersonal skills, with the confidence to communicate effectively with clients, vendors, and internal teams.

• Strong problem-solving skills and the ability to remain calm and solution-focused under pressure.

• Able to manage multiple projects, deadlines, and stakeholders in a fast-paced environment.

• Experience in an agency, experiential marketing, or brand activation environment is an added advantage.

Responsibility

The Event Executive is responsible for planning, coordinating, and executing events and brand experiences from concept to completion. You’ll work closely with clients, vendors, and internal teams to ensure every event is delivered smoothly, on time, within budget, and to a high standard.

The ideal candidate is organised, proactive, hands-on, and confident communicating with different stakeholders in a fast-paced environment where priorities can change quickly.

We’re open to candidates looking for either a freelance opportunityor a3–6 month contract-based role.

Responsibilities

Event Planning & Execution

• Plan and coordinate end-to-end events including corporate events, product launches, conferences, exhibitions, roadshows, brand activations, and experiential campaigns.

• Develop event timelines, checklists, run sheets, production schedules, and operational plans.

• Coordinate venues, logistics, registrations, transportation, accommodation, permits, equipment, and other event requirements.

• Conduct venue site visits, rehearsals, and pre-event inspections.

• Be hands-on during event days to ensure smooth execution and resolve issues as they arise.

• Ensure events are delivered on time and according to client requirements.
  

Client Coordination

• Act as a key point of contact for assigned clients throughout the event lifecycle.

• Understand client objectives and translate them into practical event plans.

• Coordinate project updates, timelines, requirements, and deliverables with clients.

• Communicate clearly and confidently with clients to manage expectations and ensure a positive experience.

• Build strong working relationships with clients and support opportunities for repeat collaboration.
  

Vendor & Supplier Management

• Source and coordinate with event vendors, suppliers, venues, production teams, freelancers, and other partners.

• Obtain and compare quotations based on project requirements.

• Coordinate supplier schedules, deliverables, and on-site requirements.

• Negotiate with vendors where required to achieve cost-effective solutions.

• Maintain strong working relationships with reliable event suppliers.
  

Budget & Cost Management

• Assist in preparing event budgets, quotations, and cost estimates.

• Track project expenses and ensure spending remains within the approved budget.

• Coordinate with Finance on purchase orders, invoices, and vendor payments.

• Identify practical cost-saving opportunities without compromising event quality.
  

Internal Collaboration

• Work closely with Business Development, Creative Strategy, Creative & Design, Campaign Management, Operations, and Finance teams.

• Coordinate internal requirements and ensure all teams are aligned on project timelines and deliverables.

• Support the team in developing event concepts, proposals, presentations, and pitch decks.

• Manage multiple projects and priorities when required.
  

Post-Event & Reporting

• Prepare post-event reports, event recaps, and project documentation.

• Gather client and attendee feedback where required.

• Review event performance and identify areas for improvement.

• Maintain organised records of event documents, quotations, suppliers, and project information.

Benefits

• EPF
• SOCSO
• EIS
• Annual Leave
• Flexible Working Hours
• Work from Home