Foundation Operations & Donor Partnerships Lead

Life Care Diagnostic Medical Centre; Kuala Lumpur; On-site; MYR 73,000 - 112,000; Full time

Job summary

Life Synergy Medical Foundation (LSMF) seeks a Foundation Executive to oversee administration, governance, and donor engagement in Kuala Lumpur. You will coordinate board activities, ensure tax-exempt documentation compliance, and manage patient welfare programs with sensitivity and discretion.

You will build relationships with donors, corporate partners, and CSR committees, while coordinating fundraising opportunities and external communications.

Qualifications

• Diploma or Bachelor’s Degree in Business Administration, Marketing, Communications, Social Work, or a related field.
• Minimum 2 years of experience in administration, fundraising, non-profit management, or related role.
• Prior experience in a charitable foundation, NGO, or regulated organisation is strongly preferred.
• Familiarity with LHDN tax-exempt donation compliance and AML/CFT documentation requirements is an advantage.
• Strong written and verbal communication in English; proficiency in Bahasa Malaysia; Mandarin is an advantage.
• Confident and professional in external-facing donor and partner engagement.
• Meticulous in documentation, governance records, and compliance administration.
• Proficient in Microsoft Office; CRM or donor management tools experience an advantage.
• Able to manage multiple concurrent workstreams independently with minimal supervision.
• Willing to travel for outreach, donor meetings, and events.

Responsibilities

• Manage daily administrative operations including documentation, filing, correspondence, and records management.
• Maintain statutory governance records: Trust Deed, Board resolutions, circular resolutions, registers, and approved policies.
• Coordinate Board of Trustees meetings: notices, agendas, board papers, minutes, action item follow-up.
• Support tax-exempt receipts, annual documentation submissions and regulatory correspondence.
• Maintain AML/CFT-compliant donation records and databases per internal policy and law.
• Liaise with auditors, accountants, and banks; assist in annual reports and audit documentation.
• Receive, process, and track Patient Welfare applications and supporting documents.
• Coordinate with dialysis centre teams and LifeCare Clinics to verify sponsorship applications.
• Maintain patient disbursement records with confidentiality.
• Support Welfare Selection Committee with documentation and case preparation.
• Monitor programme outcomes and compile impact reports and donor data.
• Build donor relationships with individuals, corporate partners, CSR committees, and funders.
• Identify and pursue fundraising opportunities including sponsorships, grants and campaigns.
• Represent LSMF at events, briefings, roadshows and community initiatives.
• Prepare sponsorship proposals and funding requests tailored to audiences.
• Issue donation receipts and tax-exempt receipts in line with regulations.
• Track fundraising pipeline and report to Chairman regularly.
• Maintain donor engagement through updates and impact reports.
• Manage LSMF social media, website content and marketing materials.

Skills

English proficiency

Bahasa Malaysia

Mandarin a plus

Education

Diploma or Bachelor's Degree in Business Administration, Marketing, Communications, Social Work, or related field

Tools

Microsoft Office

CRM / donor management tools

Job description

Life Synergy Medical Foundation (LSMF) seeks a Foundation Executive to oversee administration, governance, and donor engagement in Kuala Lumpur. You will coordinate board activities, ensure tax-exempt documentation compliance, and manage patient welfare programs with sensitivity and discretion.

You will build relationships with donors, corporate partners, and CSR committees, while coordinating fundraising opportunities and external communications.