Financial Assistant

Businesslist; Kuala Lumpur; On-site; MYR 50,000 - 70,000; Full time

Job summary

Businesslist is seeking a Financial Assistant based in Kuala Lumpur. This role involves providing comprehensive accounting and financial administrative support across insolvency and solvency engagements, ensuring accurate financial administration and statutory compliance.

The ideal candidate must possess a bachelor's degree in accounting and have 2-5 years of relevant accounting experience. Proficiency in MYOB, QuickBooks, and Xero is necessary for this position.

Qualifications

• Minimum qualification of a bachelor's degree in accounting.
• 2-5 years of accounting experience required.
• Very sound knowledge of accounting and administrative principles.

Responsibilities

• Provide Insolvency accounting support.
• Assist with dividend procedures.
• Prepare statutory forms and lodge them.
• Attend to stakeholder enquiries professionally.

Skills

Accounting principles

Financial administration

Stakeholder management

Education

Bachelor's degree in accounting or equivalent

Tools

MYOB

QuickBooks

Xero

Workbench

Job description

Monroe Consulting Group, an executive recruitment firm, is partnering with an organisation within the Professional Services industry to hire a Financial Assistant. This opportunity is based in Kuala Lumpur.

Position Overview

The role provides comprehensive accounting and financial administrative support across insolvency and solvency engagements. It plays a key role in ensuring accurate financial administration, statutory compliance, and effective stakeholder coordination.

Key Responsibilities

• Provide Insolvency accounting support for your team.
• Save incoming correspondence (email, letters, Proof of debts, proxies) on file, link and summarise (where appropriate) in relevant File Note.
• Issue and save outgoing correspondence (including advice and reports to outsourced printers) on file and link to relevant file note.
• Conduct searches (e.g., company extracts, PPSR, land titles).
• Draft statutory forms and advertisements and lodge statutory forms and advertisements.
• Assist with attendance on site to inspect/collect assets and/or books and records.
• Assist in reviewing and listing of books and records.
• Assist in organisation of creditors meetings including preparing meeting documents and following up attendance (proofs of debt, proxies, voting slips)
• Assist with realising assets (e.g., debt collections, cash at bank, instructing agents to sell plant and equipment, furniture and fittings and stock)
• Assist with tasks relating to employees (e.g., preparing and issuing employee entitlements letters, responding to queries relating to entitlements and FEG, the FEG process, preparing and issuing payment summaries, etc.)
• Assist with dividend procedures (e.g., commencing adjudication process on proofs of debt, preparing and issuing adjudication notices, issuing dividend cheques, following up receipt/banking of dividend cheques (as required), etc.)
• Assist with extracting reports from internal management account file (e.g., MYOB, QuickBooks, Xero, etc.)
• Assist with investigations (e.g., reviewing books and records, conducting preference reviews, conducting solvency analysis's, etc.)
• Attend / respond to stakeholder enquiries (e.g., creditors, employees, ATO, etc.)
• Follow up stakeholders regarding correspondence and requests for documents and/or information by phone and email.
• Prepare creditor lists, import creditors into Workbench and update creditor details as required.
• Save proofs of debt from creditors and update Workbench
• Record receipts and raise payments in Workbench.
• Assist with finalisation of files (e.g., closing administration bank account, cancelling GST registration, draft and lodge statutory forms).
• Assist with arranging destruction of records Financial Performance.
• Record all chargeable and non-chargeable tasks on time sheets Technical Knowledge.
• Demonstrate knowledge and ability to apply relevant legislation to job matters.
• Demonstrate comprehensive working knowledge of Workbench and other software / programs (e.g., MYOB, Quicken, Xero) Operational Excellence.
• Ensure all draft correspondence is accurate and contains minimal errors.
• Apply firm protocols in maintaining files in Workbench, and ensure all files are well structured to a standard acceptable to the requesting staff member and documentation is up to date.
• Ensure firm checklists are followed and maintained in accordance with deadlines as defined in the client file.
• Ensure all incoming correspondence is saved on file, linked to relevant file note, and summarised for next steps (where appropriate) in a timely manner.
• Completion of file notes in a way which sets out clearly the position taken and the reasons for that position Stakeholder Management.
• Communicate verbally in a professional and courteous manner (including on the telephone and at meetings) to ensure positive reflection of the company's brand, strong working relationships and referrer retention.
• Keep stakeholders informed on the status of pending actions where appropriate.
• Communicate with stakeholders to determine what their needs are and provide appropriate information.
• Respond to stakeholder queries within statutory time frame (if applicable).

Key Requirements: Qualifications & Experience

• Must have a minimum qualification of bachelor's degree in accounting or equivalent.
• Financial Assistants are graduates, generally with two to five year's accounting experience.

Technical / Functional Expertise

• Able to demonstrate a very sound knowledge and application of general accounting and administrative principles.