Finance Officer

VTS Group; West Coast Division; On-site; MYR 39,000 - 61,000; Full time

Job summary

VTS Group is seeking an accounting professional to oversee collection, cash flow management, AP, and banking duties. The role also covers ISO compliance, policy adherence, and coordination with HQ and site branches.

The job involves preparing payment requisitions, monitoring cheques, debtor listings, and issuing credit/debit notes, with a focus on accurate reporting and timely payments.

Qualifications

• Familiarity with ISO standards and compliance requirements.
• Experience in financial processes such as collection, invoicing, and banking.
• Ability to coach and improve team performance.
• Strong organizational and reporting skills.
• Knowledge of statement and debtor listing maintenance.
• Experience in issuing credit/debit notes.
• Ability to monitor cheques and budgeted payments.
• Experience with requisition of payment processes.
• Ability to follow-up with HQ departments on company matters.
• Experience in maintaining proper documentation and records.
• Understanding of financial controls and policy adherence.
• Ability to work with multiple sites/branches.
• Ability to manage general administration and credit activities.
• Commitment to observing company policies and procedures.
• Willingness to participate in company events.

Responsibilities

• Assist in collection and cash flow management.
• Manage payments to suppliers and banking transactions.
• Ensure accounting activities are efficient and compliant.
• Provide coaching to improve team performance.
• Ensure adherence to ISO standards and company policies.
• Prepare and provide regular financial reports as scheduled.
• Check and prepare requisition of payment for direct payments.
• Monitor and update cheque lists for creditors.
• Record and reconcile statements and debtor listings.
• Chase outstanding payments from debtors.
• Issue and post Credit Notes and Debit Notes.
• Assist with administration and credit activities.

Skills

Cash flow

Accounts payable

Billing

Credit control

Reconciliation

Job description

1. Responsible to assist overall activities (Collection, cash flow management, payment request / AP, banking (LC/BA) and billing), any other companies assigned to you and to act as reliever for the banking officer for banking transaction matters.

2. Ensures that all accounting activities are performed in the most effective and efficient manner, sets targets for the team members and provide the necessary coaching to further optimize performance.

3. Responsible for ensuring that all standards established are adhered to.

B. Job Tasks:

1. Ensure that the Quality System continues to operate in line with:

a) the specified policies and procedures

b) the requirements of ISO

2. Keep HQ departments and sites / branches abreast on all company policies and procedures implemented / updated / executed.

3. Develops and fosters good working relationships with key internal and external contacts.

4. Implement and execute all company policies / procedures and ensure compliance to the Company’s ISO standards.

5. Follow-up with various HQ departments and site/branches on all company related matters while providing timely, regular and accurate reports as scheduled by the Management.

6. To be responsible in checking & preparing Requisition of Payment for all direct payment and Trade Creditor before 10th of every month.

7. To be responsible in monitoring and updating list of cheques to all creditors’ direct payment for ED as per monthly budgeted amount.

8. To be responsible in recording, checking and updating of statement & debtor listing.

9. To be responsible in chasing payment for all debtors listing.

10. To be responsible in issuing and posting of Credit Note and Debit Note.

11. Executing any other duties that will be assigned from time to time.

12. To assist in ensuring ISO Procedures and Policies are adhered accordingly.

13. Responsible for all administration and credit activities under your charge.

14. The above are the current job requirements which you are requested to observe but not limited to this, the Company may add, revise or delete other responsibilities and duties as may be necessary from time to time.

15. In all circumstances, as a team member of the Company, you shall be required to assist in any Company event and activity that is held.