Finance Manager

Ideas International; Kuala Lumpur; On-site; MYR 45,000 - 67,000; Full time

Benefits offered by this job

Professional development

Multicultural environment

Competitive local salary

Job summary

ideas International Secondary School in Kuala Lumpur is seeking a Finance Executive to oversee daily finance operations, including bookkeeping, invoicing and collections. You will report to the Finance Manager and collaborate with staff, parents and vendors to ensure accurate financial records and compliant processes.

The role requires 2+ years in finance, proficiency with Xero and Excel, and strong attention to detail in English and Bahasa Malaysia.

Qualifications

• Diploma, Degree or professional qualification in Accounting, Finance, Business Administration or a related field.
• At least 2 years of relevant experience in finance or accounting.
• Experience with bookkeeping, reconciliations, invoicing and payments.
• Experience with Xero or similar accounting software is an advantage.
• Proficient with Microsoft Excel and MS Office.
• Fluent in English and Bahasa Malaysia.
• Strong attention to detail and numerical skills.
• Ability to work independently and in a team with high confidentiality.

Responsibilities

• Maintain accurate and timely daily bookkeeping and accounting records.
• Perform bank reconciliations and resolve discrepancies.
• Manage student fee invoicing, reconciliation and collection efforts.
• Assist students/parents with fee inquiries and payments.
• Monitor outstanding receivables and support collections.
• Ensure invoicing procedures are timely and accurate.
• Process payments and cash disbursements per procedures.
• Record payments in the accounting system accurately.
• Maintain proper filing of financial documents.
• Assist with audits, tax and statutory requirements.

Skills

Attention to detail

Numerical accuracy

Independent worker

Team collaboration

Confidentiality

Education

Bachelor's or Diploma in Accounting/Finance/Business Administration

Professional qualification in Accounting/Finance (e.g., ACCA/CIMA)

Tools

Xero

Excel

Job description

ideas International Secondary School, Kuala Lumpur

Start Date: Immediate

Are you a detail-oriented finance professional who takes pride in accuracy, organisation and getting the numbers right? Do you enjoy working in a diverse, mission-driven environment where your work directly supports students and their families? If so, ideas International Secondary School invites you to apply!

About Us

Ideas International Secondary School is a non-profit secondary school in Kuala Lumpur providing quality, affordable education to refugee and underserved youth. We empower students to become changemakers in their communities through holistic, learner-centered education.

Position Summary

We are seeking a proactive and reliable Finance Executive to manage and support the day-to-day finance operations of the school, reporting to the Finance Manager.

The role is responsible for ensuring accurate and timely financial records, effective cash flow management, proper billing and collection of student fees, payroll processing, and compliance with relevant financial and statutory requirements. The role works closely with internal departments, students, parents, vendors and external parties to ensure smooth and efficient financial operations.

Key Responsibilities

• Manage and maintain accurate and timely daily bookkeeping and accounting records.
• Perform regular bank and account reconciliations and investigate and resolve discrepancies.
• Manage student fee invoicing, fee reconciliation and follow-up on outstanding balances.
• Assist students and parents with fee-related enquiries and payment matters.
• Monitor and manage student fee outstandings and support timely collection of receivables.
• Ensure invoicing procedures are carried out accurately and within the required timelines.
• Prepare and process payments and cash disbursements in accordance with approved procedures and authorisation.
• Upload and record payments accurately in the accounting system based on approved disbursements.
• Maintain proper documentation and filing of financial records and supporting documents.
• Assist with audit, tax and other statutory requirements by preparing relevant supporting documents.
• Ensure finance processes comply with Company policies, accounting standards and applicable Malaysian statutory requirements.
• Identify discrepancies, errors or unusual transactions and elevate matters to the Finance Manager where appropriate.
• Support the Finance Manager in ad-hoc financial analysis, reporting and other finance-related projects.

Qualifications & Experience

• Diploma, Degree or professional qualification in Accounting, Finance, Business Administration or a related field.
• At least 2 years of relevant experience in finance or accounting.
• Experience in bookkeeping, bank reconciliation, accounts receivable, invoicing and payment processing.
• Experience with accounting software such as Xero or similar systems is an advantage.
• Good proficiency in Microsoft Excel and other Microsoft Office applications.
• Fluent in English & Bahasa Malaysia.
• Strong attention to detail, accuracy, and numerical and accounting skills.
• Ability to work independently and as part of a team, with a high level of accountability and confidentiality.

What We Offer

• A meaningful and rewarding opportunity to contribute to a mission-driven educational organisation.
• A supportive and collaborative working environment.
• Opportunities for professional development and learning.
• The opportunity to work with a diverse and multicultural school community.
• Competitive local salary (commensurate with experience).