Finance Executive

CHARTERHOUSE MALAYSIA SDN. BHD.; Kuala Lumpur; On-site; MYR 45,000 - 67,000; Full time

Job summary

Charterhouse Malaysia is seeking an experienced Accounts Payable/Finance Officer to support invoicing, staff claims and 3-way matching in a school environment.

You will post invoices, prepare payments, handle tax submissions, maintain vendor records and assist month-end closing with accuracy and integrity. Fluency in English and Malay is essential, along with a degree in accounting or finance and at least two years of related experience.

Qualifications

• Degree in Accounting or Finance.
• Minimum 2 years' work experience in related field.
• Experience in an International School environment would be an advantage.
• Good command of written and spoken English and Malay.

Responsibilities

• Review and verify supplier invoices and staff claims.
• 3-way matching of invoices with PO and receipts.
• Post invoices and staff claims into the accounting system.
• Prepare payments accurately and in a timely manner.
• Prepare withholding tax and service tax submissions.
• Maintain vendor records and respond to vendor inquiries about payments.
• Assist month-end closing activities and reconciliations.
• Support audit and tax documentation.

Skills

English and Malay proficiency

Education

Degree in Accounting or Finance

Job description

1. Invoice and Staff Claims Processing and Verification

• Review and verify accuracy of all supplier invoices and staff claims.
• Match invoices with purchase orders and delivery receipts (3-way matching).
• Ensure appropriate approvals and supporting documents are obtained in accordance with financial policies.
• Post invoices and staff claims into the accounting system.

2. Payment & Compliance

• Prepare payments accurately and in a timely manner.
• Ensure payment deadlines are met to maintain good vendor relationships and avoid late payment penalties.
• Prepare withholding tax and service tax submission.
• Submit self-billed e-invoice for AP invoices.
• Ensure the stamping requirements of agreements, contracts and student offer letters are adhered to.
• Maintain vendor records and contact information.
• Respond to vendor inquiries about payments.

4. Petty Cash Management

• Maintain and safeguard petty cash.
• Disburse petty cash for company expenses.
• Verify receipts and supporting documents for petty cash claims.
• Record petty cash transactions accurately.
• Perform regular petty cash reconciliation.
• Replenish petty cash through proper procedures.

5. Month-End Closing Activities

• Assist in the month-end and year-end closing process, including accruals, ageing analysis, and reporting.
• Ensure completeness and accuracy of Accounts Payable records and schedules.
• Reconcile Accounts Payable ledger to General ledger.
• Monitor outstanding liabilities.

6. System and Record Maintenance

• Maintain accurate and organised financial records in the accounting system and physical files.
• Assist in implementation or improvement of AP processes where needed.
• Support audit and tax by providing required documentation.
• Other ad-hoc tasks as assigned by superior.

Qualifications

• Degree in Accounting or Finance

Experience

• Minimum of 2 year’s work experience in the related field is required for this position.
• Experience within an International School environment would be an advantage.
• Good command of both written and spoken English and Malay is essential.

Personal Outlook

• A positive, flexible, ‘can do’ attitude to professional duties.
• A willingness to work a flexible schedule as circumstances dictate.
• A genuine love for working in an education environment.
• Excellent standards of personal presentation.
• An appreciation of the importance of regular attendance and punctuality.
• Enjoyment of working in a positive, collaborative team environment with the values of honesty, integrity and mutual support at the core.
• An enthusiasm for engaging with diverse cultures tempered only with high levels of patience and adaptability
• Strong multi-tasker with attention to detail, eager to learn and willing to take responsibility

At Charterhouse Malaysia we understand that preparing your children to access the top universities globally, and to be successful and active members of society, is one of the most important roles played by parents. We also appreciate how crucial it is that you choose the right school to be your partner for the final two years of this preparation. Throughout the admissions process, it is our intention to ensure that you have all the information, guidance and support you need to be confident that choosing Charterhouse Malaysia is the right one for your family.

At Charterhouse Malaysia we understand that preparing your children to access the top universities globally, and to be successful and active members of society, is one of the most important roles played by parents. We also appreciate how crucial it is that you choose the right school to be your partner for the final two years of this preparation. Throughout the admissions process, it is our intention to ensure that you have all the information, guidance and support you need to be confident that choosing Charterhouse Malaysia is the right one for your family.