Finance & Admin Coordinator, Data Center Operations

Cushman & Wakefield; Johor Bahru; On-site; MYR 42,000 - 64,000; Full time

Job summary

Cushman & Wakefield Malaysia is seeking a detail-oriented Finance & Admin Coordinator to support finance, procurement, invoicing, reporting and administrative coordination across data center maintenance operations in Johor Bahru.

The role emphasizes accuracy, compliance, and timely documentation, with responsibilities spanning purchase tracking, invoice checks, vendor coordination, work order records, CMMS updates, and KPI reporting for client SLAs. Candidates with 2+ years' experience preferred.

Qualifications

• We expect 2+ years of experience in finance administration, procurement or related governance.
• Experience supporting purchase orders, invoices, vendor coordination, and reporting in data center or facilities environments.
• Strong skills in finance administration, procurement tracking, and document control.

Responsibilities

• Support maintenance services with accurate finance, procurement, admin and reporting per SLA/KPI.
• Handle parts purchasing and invoice checks with follow-up.
• Coordinate with site leaders, supervisors, operators and vendors for maintenance scheduling and close-out.
• Prepare reports on services, maintenance, vendors, actions, procurement and invoices.
• Maintain records for work orders, POs, invoices and vendor docs.
• Support CMMS and reporting by updating fields and tracking work orders.
• Monitor spend, invoice status, procurement requests and vendor submissions; escalate issues.
• Assist data collation for maintenance analysis, benchmarking and governance meetings.
• Help develop admin procedures for work requests, reporting, notifications and document control.
• Ensure compliance with client policies and Cushman & Wakefield procedures.
• Provide clear communication to Project Lead, site teams, vendors and client.

Skills

Finance administration

Procurement support

Vendor coordination

Reporting

Document control

Excel

MS Office

CMMS familiarity

Data accuracy

Stakeholder coordination

Education

Finance/Accounting degree or diploma

Facilities Management or related discipline

Industry training/qualifications

Tools

CMMS

BI dashboards

Vendor procurement platforms

Invoicing systems

Job description

Cushman & Wakefield Malaysia is seeking a detail-oriented Finance & Admin Coordinator to support finance, procurement, invoicing, reporting and administrative coordination across data center maintenance operations in Johor Bahru.

The role emphasizes accuracy, compliance, and timely documentation, with responsibilities spanning purchase tracking, invoice checks, vendor coordination, work order records, CMMS updates, and KPI reporting for client SLAs. Candidates with 2+ years' experience preferred.