Factory & Hostel Admin Lead | Operational Excellence

Miaow Miaow Food Products Sdn Bhd; Batu Pahat; On-site; MYR 48,000 - 72,000; Full time

Job summary

Miaow Miaow Food Products Sdn Bhd is seeking an Administrative Officer / Senior Officer to lead factory and hostel administration, facilities and employee services in Batu Pahat, Johor. You will oversee asset management, vendor relationships and regulatory compliance to ensure safe, efficient operations.

The role requires a Diploma/Certificate in Business Administration or related field and 2–5 years of relevant experience in manufacturing.

Qualifications

• Diploma/Certificate in Business Administration, Management, Human Resource or related discipline.
• 2–5 years of relevant experience, preferably in a manufacturing environment.
• Hands-on experience in factory administration, facility or foreign worker hostel management is preferred.
• Working knowledge of Act 446, JTKSM and relevant regulatory requirements.
• Experience in vendor, contractor, asset and inventory management.
• Strong documentation, reporting and administrative coordination skills.
• Proficient in Microsoft Office, particularly Excel, Word and PowerPoint.
• Good communication skills in English and Bahasa Malaysia.

Responsibilities

• Coordinate daily administration and general affairs activities to ensure smooth operations.
• Manage factory, office and employee facility maintenance, cleanliness, housekeeping and workplace conditions.
• Coordinate and monitor foreign worker hostel operations, including occupancy, room allocation, inspections, maintenance, safety and welfare facilities.
• Support compliance with Act 446, JTKSM and relevant regulatory requirements.
• Maintain and verify administrative assets, equipment, inventory, uniforms, PPE, stationery and hostel supplies.
• Maintain accurate administrative records, including licences, permits, contracts, maintenance, hostel, transportation and security records.
• Monitor expiry dates and coordinate timely renewal of licences, permits and service contracts.
• Coordinate and monitor vendors and contractors, including housekeeping, canteen, transportation, pest control, waste collection and facility maintenance.
• Monitor vendor performance, service quality, quotations, contracts and corrective actions.
• Coordinate employee and foreign worker transportation, medical appointments, immigration matters, FOMEMA, airport transfers and company activities.
• Support factory security, visitor management, access control, CCTV and security documentation.
• Monitor canteen operations, hygiene, service quality and employee welfare facilities.
• Assist with administration budgets, purchase requisitions, quotation comparisons and expense monitoring.
• Prepare administrative reports and support audits, company events and management projects.
• Identify operational issues and recommend improvements and cost-saving initiatives.
• For Senior Officer level, independently manage assigned areas, coordinate corrective actions and guide Administrative Assistants where applicable.

Skills

Communication skills

Organisational skills

Documentation

Administrative coordination

Negotiation

Problem-solving

Education

Diploma / Certificate in Business Administration, Management, Human Resource or related discipline

Tools

Microsoft Office

Job description

Miaow Miaow Food Products Sdn Bhd is seeking an Administrative Officer / Senior Officer to lead factory and hostel administration, facilities and employee services in Batu Pahat, Johor. You will oversee asset management, vendor relationships and regulatory compliance to ensure safe, efficient operations.

The role requires a Diploma/Certificate in Business Administration or related field and 2–5 years of relevant experience in manufacturing.