Facility Clerk

National Oilwell Varco; Pasir Gudang; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading oilfield services company in Johor, Malaysia is seeking a Maintenance Administrative Assistant. The role involves maintaining maintenance logs, managing purchasing requisitions, and supporting maintenance staff with administrative tasks. Required qualifications include a high school diploma and 1–3 years of clerical experience, preferably in a maintenance environment. Strong communication skills and proficiency in Microsoft Office and ERP systems are essential.

Qualifications

• 1–3 years of experience in an administrative or clerical role, preferably in maintenance.
• Knowledge in technical or vocational training related to maintenance or mechanical systems.
• Familiarity with maintenance terminology and workflows is an advantage.

Responsibilities

• Maintain and update maintenance logs and records.
• Raise purchasing requisitions in the ERP system.
• Prepare reports ensuring documentation is accurate.

Skills

Accurate data entry

Document control

Filing and organizing

Good written communication

Good verbal communication

Education

High school diploma or GED

Tools

Microsoft Office Suite

Computerized Maintenance Management Systems

ERP systems (SAP, Maximo, Oracle)

Job description

Job Description

• Maintain and update maintenance logs, records, and work orders.


• Raise and update the purchasing requisition in ERP system for outsourced repair and service work, machinery tool replenishment and general supplies.


• Update all the work service and part delivered and filing before related to account department


• Support maintenance staff with administrative tasks.


• Coordinate with vendors and service providers.


• Prepare reports and ensure finance department documentation is accurate and up to date.

Job Requirements

• Candidate must possess high school diploma or GED.


• Knowledge in some technical or vocational training related to maintenance, mechanical systems, or administrative support.


• Candidate must have 1–3 years of experience in an administrative or clerical role, preferably in a maintenance or facilities environment.


• Familiarity with maintenance terminology and workflows is an advantage.


• Good written and verbal communication for reporting, work orders, and coordination with vendors/technicians.


• Ability to manage schedules, service requests, inventory tracking, and purchasing of maintenance supplies.


• Basic troubleshooting of record discrepancies and support for maintenance planning.

Skills and Competencies

• Clerical Skills:


• Accurate data entry and document control.


• Filing, organizing, and maintaining maintenance logs and service records.


• Software Proficiency:


• Microsoft Office Suite (Excel, Word, Outlook).


• Computerized Maintenance Management Systems (CMMS) or ERP systems (e.g., SAP, Maximo, Oracle).