F&B Administrative & Inventory Coordinator

Shangri-La Group; Kuala Lumpur; On-site; MYR 39,000 - 61,000; Full time

Job summary

Shangri-La Kuala Lumpur invites energetic, multi-skilled individuals to join the Food & Beverage administration team. You will provide administrative support to ensure smooth daily operations, maintain records, and prepare reports.

The role requires Diploma or Bachelor's in business/hospitality, 1–3 years admin experience in F&B or retail, proficiency in MS Office, and strong organizational and communication skills. Join a premier deluxe hotel in the heart of Kuala Lumpur.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Hospitality Management, Food & Beverage Management, or a related field.

Responsibilities

• Provide administrative support to ensure smooth daily operations of the F&B department.
• Maintain and update departmental records, reports, databases, and filing systems.
• Prepare daily, weekly, and monthly sales, inventory, and operational reports.
• Process purchase requisitions, purchase orders, invoices, and payment documentation accurately and on time.
• Coordinate with suppliers and vendors regarding orders, deliveries, pricing, and product availability.
• Monitor inventory records and assist in stock control, stocktaking, and reconciliation activities.
• Track food and beverage costs, wastage reports, and operational expenses.
• Support menu updates, pricing adjustments, and promotional activities.
• Schedule meetings, prepare meeting agendas and minutes, and follow up on action items.
• Manage departmental correspondence, including emails, phone calls, and internal communications.
• Assist with employee attendance tracking, scheduling, leave records, and other administrative documentation.
• Ensure all licenses, permits, certifications, and compliance documents are up to date.
• Liaise with Finance, Procurement, Human Resources, and Operations teams to support business requirements.
• Maintain confidentiality of operational, financial, and employee-related information.
• Ensure compliance with company policies, food safety standards, and regulatory requirements.
• Perform other administrative duties and special projects as assigned by management.

Skills

MS Office

Organizational skills

Communication

Multitasking

Problem solving

Stakeholder management

Food safety knowledge

Independent work

Education

Bachelor's/Diploma in Business Administration

Hospitality Management

F&B Management

Tools

POS systems

Inventory management systems

Reporting tools

Job description

Shangri-La Kuala Lumpur invites energetic, multi-skilled individuals to join the Food & Beverage administration team. You will provide administrative support to ensure smooth daily operations, maintain records, and prepare reports.

The role requires Diploma or Bachelor's in business/hospitality, 1–3 years admin experience in F&B or retail, proficiency in MS Office, and strong organizational and communication skills. Join a premier deluxe hotel in the heart of Kuala Lumpur.