Executive/Senior Executive - Programme Administration (Postgraduate) (50146)

Sunway University; Subang Jaya; On-site; MYR 28,000 - 45,000; Part time

Job summary

Sunway Business School at Sunway University invites applications for an academic administration role supporting postgraduate programmes and open distance learning. The successful candidate will coordinate enrolments, maintain records, and assist the admissions process while ensuring timely handling of documentation.

The role requires a Bachelor's degree in a related field and 2–5 years of experience in academic administration, preferably with postgraduate programme exposure.

Qualifications

• Bachelor's degree in a related field and relevant experience in academic administration.
• 2–5 years of experience in postgraduate programme administration or ODL/APEL-related work.
• Fresh graduates are welcome to apply.

Responsibilities

• Serve as the first point-of-contact for enquiries on applications, scholarships, visas, and admissions.
• Handle operations of open distance learning (ODL) and postgraduate taught courses.
• Coordinate with departments and partners on enrolment and programme matters.
• Prepare and maintain admission records, reports, and billing documents.
• Support admissions panels with shortlisting, interviews, and documentation.
• Manage programme materials, handbooks, module outlines and teaching resources.
• Administer online platforms (Moodle, EMX) for content and submissions.
• Oversee submission processes for progress reports, coursework, and examinations.

Skills

Verbal communication

Written communication

Time management

Education

Bachelor's degree in Business Administration

Bachelor's degree in Marketing

Bachelor's degree in Management

Job description

Sunway Business School (SBS) at Sunway University welcomes interested candidates to submit their resume for the above stated vacancy with the following job specifications:

Responsibilities:

Serve as the first point-of-contact for enquiries, providing guidance on applications, scholarships, visas, and admissions.

Handle operations of open distance learning (ODL) and postgraduate taught courses.

Coordinate with other departments and external partners (e.g., Lancaster University, Keypath, professional bodies) on enrolment, admissions, and programme matters.

Prepare and maintain application records, admission reports, and billing documents, including EPF letters and fee follow-ups.

Support the admissions panel with candidate shortlisting, interviews, and documentation for postgraduate admissions.

Manage and update programme materials such as programme handbooks, module outlines, and teaching resources.

Administer online platforms (Moodle, EMX) for course content, enrolments, and assignment submissions.

Oversee submission processes for progress reports, coursework, proposal defences, and examinations.

Provide administrative support for postgraduate-related committees and quality assurance processes (e.g., Annual Programme Review, MQA documentation, audits).

Coordinate postgraduate student events including orientations, workshops, and professional development programmes.

Requirement:

Candidate must possess a Bachelor's degree in Business Administration, Marketing, Management or any related field of studies.

At least 2 to 5 years of experience in academic administration, preferably dealing with postgraduate programme administration, ODL or APEL application. Fresh graduates are welcomed to apply as well!

Able to multitask and work efficiently to meet deadlines.

Strong verbal and written communication skills.

May be required to work outside of normal working hours due to the nature of the part-time postgraduate programme(s).

We thank all applicants for expressing their interest in this vacancy. Please note that only shortlisted applicants will be notified.

Sunway University is one of Malaysia's leading private universities dedicated to providing quality holistic education for all. By upholding our core values, we support the discovery, advancement, transmission and application of knowledge that meets the needs of our society and the global community.

Sunway University is part of the Sunway Education Group which is owned and governed by the Jeffrey Cheah Foundation (JCF), Malaysia's largest education-focused social enterprise. Through this unique not-for-profit structure, operating surpluses are channelled back into the institutions or disbursed as scholarships, research grants and expansion funds to ensure quality education in perpetuity.

Sunway University is one of Malaysia's leading private universities dedicated to providing quality holistic education for all. By upholding our core values, we support the discovery, advancement, transmission and application of knowledge that meets the needs of our society and the global community.

Sunway University is part of the Sunway Education Group which is owned and governed by the Jeffrey Cheah Foundation (JCF), Malaysia's largest education-focused social enterprise. Through this unique not-for-profit structure, operating surpluses are channelled back into the institutions or disbursed as scholarships, research grants and expansion funds to ensure quality education in perpetuity.