Executive PA to MD | Travel & Content Support

Werkwonder Sdn Bhd; Kuala Lumpur; On-site; MYR 48,000 - 72,000; Full time

Benefits offered by this job

Annual Leave

Medical and Hospitalisation Leave

Performance Bonus

Job summary

Jora Malaysia is seeking a proactive Personal Assistant to support the Managing Director with daily operations, events, and strategic initiatives. The role requires excellent communication, strict confidentiality, and the ability to travel as needed.

You will manage schedules, coordinate meetings, prepare presentations, and assist with content creation while maintaining high professional standards in a fast-paced, dynamic environment.

Qualifications

• Strong critical thinking, problem-solving, and analytical skills.
• Excellent communication (verbal & written) and interpersonal skills.
• High level of professionalism, responsibility, and confidentiality.
• Proficient in Google Workspace / Microsoft Office (PowerPoint, Word, Excel).
• Ability and willingness to travel frequently and work flexible hours.
• Good presentation skills and the ability to speak confidently.
• Must have basic photography and videography skills to assist with content shooting, recording activities, and social media materials.
• Organised, fast learner, and able to work in a fast-paced environment.
• Preferably holding a valid passport and driving license.
• Creative in preparing presentation designs.
• Tech-savvy, able to use productivity tools, AI tools, or automation tools.
• Able to anticipate needs and take initiative without being told.

Responsibilities

• Act as the secondary point of contact on behalf of the boss for internal and external stakeholders.
• Assist in managing the boss’s schedule, appointments, meetings, travel plans, and daily priorities.
• Accompany the boss to events, meetings, business trips, and other official engagements.
• Take notes, capture key discussions, and ensure proper follow-ups are communicated to relevant team members.
• Maintain strict confidentiality of all personal, business, and strategic information.
• Prepare, design, and structure presentations for meetings, pitches, and business proposals.
• Deliver or support in delivering presentations when required.
• Draft reports, summaries, proposals, emails, and communication materials.
• Ensure all information and documents are properly organised, accurate, and timely.
• Handle sensitive information with discretion and protect confidential data at all times.
• Coordinate logistics and arrangements for events, travel, and business activities.
• Conduct research, gather insights, and provide critical analysis to support decision-making.
• Assist in project coordination, task tracking, and ensuring follow-ups are completed.
• Support the boss in maintaining productivity systems, reminders, and priority management.
• Ensure all documents, conversations, and business details are handled with complete confidentiality.
• Be physically present with the boss during work activities to capture ideas, conversations, and instructions.
• Assist with ad-hoc tasks and errands when necessary.
• Provide support in managing communication with teams and departments.
• Show absolute discretion in all personal and professional matters.

Skills

Critical thinking

Problem-solving

Analytical skills

Communication

Interpersonal skills

Professionalism

Confidentiality

Presentation skills

Photography

Videography

Travel frequently

Google Workspace

Microsoft Office

Organization

Passport holder

Driving license

Tech-savvy

Tools

None

Job description

Jora Malaysia is seeking a proactive Personal Assistant to support the Managing Director with daily operations, events, and strategic initiatives. The role requires excellent communication, strict confidentiality, and the ability to travel as needed.

You will manage schedules, coordinate meetings, prepare presentations, and assist with content creation while maintaining high professional standards in a fast-paced, dynamic environment.