Executive PA to Director: Admin, Events & Operations

JP Asia Capital; Kuala Lumpur; On-site; MYR 50,000 - 84,000; Full time

Job summary

JP Asia Capital Sdn Bhd is seeking a responsible Personal Assistant to the Director in Kuala Lumpur to support daily operations, administrative tasks, and event coordination. The role covers scheduling, document handling, client liaison, and business support activities.

The ideal candidate is detail-oriented, fast in execution, and capable of managing multiple priorities while maintaining discretion and professionalism for confidential information.

Responsibilities

• Assist the Director in handling daily administrative and operational matters.
• Manage schedules, appointments, meetings, training dates, and event arrangements.
• Prepare, organise, and maintain documents, files, reports, forms, and internal records.
• Assist in drafting simple letters, messages, checklists, proposals, and internal documents.
• Ensure all assigned tasks are properly followed up and completed within the deadline.
• Follow up with internal team members, clients, suppliers, and external parties on behalf of the Director.
• Track action items and ensure important matters are not overlooked.
• Help arrange meetings, calls, travel plans, training preparation, and company activities.
• Provide reminders and updates to the Director on urgent or important matters.
• Assist in responding to client enquiries, WhatsApp messages, emails, and follow-up matters when required.
• Coordinate with clients on meeting arrangements, course registration, document collection, and appointment scheduling.
• Maintain professional communication with clients, participants, partners, and vendors.
• Assist in preparing client-related documents and materials.
• Assist in preparing materials for training programs, workshops, seminars, webinars, and company events.
• Coordinate registration, attendance lists, venue setup, refreshments, learning materials, certificates, and participant support.
• Assist the Director during events, training sessions, video shooting, and business activities.
• Ensure event arrangements are properly prepared and executed.
• Assist in arranging content materials, testimonials, and marketing files.
• Support simple content posting, caption preparation, video shooting arrangement, and social media coordination when required.
• Assist in organising and maintaining the Director’s personal branding materials, course materials, and promotional content.
• Handle confidential company and client information with strict discretion.
• Assist in managing important documents, agreements, client files, business information, and internal communications.
• Support the Director in both business-related and reasonable personal coordination matters when required.
• Perform any other ad hoc tasks assigned by the Director or management.

Job description

JP Asia Capital Sdn Bhd is seeking a responsible Personal Assistant to the Director in Kuala Lumpur to support daily operations, administrative tasks, and event coordination. The role covers scheduling, document handling, client liaison, and business support activities.

The ideal candidate is detail-oriented, fast in execution, and capable of managing multiple priorities while maintaining discretion and professionalism for confidential information.