Executive Personal Assistant & Finance Coordinator

HALLSON CONSTRUCTION SDN. BHD.; Kuala Lumpur; On-site; MYR 54,000 - 78,000; Full time

Job summary

HALLSON CONSTRUCTION SDN. BHD. is seeking a highly organized Personal Assistant with a background in Accounts and Finance to support the Managing Director.

The role requires exemplary administrative skills, confidentiality, and the ability to coordinate travel, meetings, and finances. Responsibilities include calendar management, budgeting support, reporting, and liaising with stakeholders. The ideal candidate has 4–5 years of related experience, strong communication, and a proactive,

Qualifications

• Bachelor’s degree or equivalent in a business/administration field.
• 4–5 years of PA/EA experience supporting senior management.
• Strong calendar, travel, and meeting coordination skills.
• Excellent organizational and communication abilities.
• Ability to handle confidential information with discretion.
• Willingness to support both business and personal matters for MD.

Responsibilities

• Provide comprehensive administrative support to the Managing Director, including calendars, appointments, and travel arrangements.
• Draft and proofs of correspondence, reports, and presentations for the MD.
• Screen communications and prioritize matters for the MD’s attention.
• Organize filing systems and maintain financial documents.
• Assist with budgeting, financial planning, and reporting.
• Maintain financial records and ensure compliance with policies.
• Support cash flow management, invoicing, and receipts.
• Coordinate with departments on business and financial projects.
• Maintain confidentiality and compliance in all tasks.
• Act as liaison with internal/external stakeholders and prepare meeting materials.
• Plan and coordinate travel including visas and itineraries.
• Assist with prayer arrangements and related scheduling when required.

Skills

Administrative skills

Calendar management

Travel arrangements

Budgeting support

Communication

Interpersonal skills

Time management

Confidentiality

Problem-solving

Discretion

Education

Bachelor’s Degree in Business Administration, Secretarial Studies, Management, or related field

Job description

HALLSON CONSTRUCTION SDN. BHD. is seeking a highly organized Personal Assistant with a background in Accounts and Finance to support the Managing Director.

The role requires exemplary administrative skills, confidentiality, and the ability to coordinate travel, meetings, and finances. Responsibilities include calendar management, budgeting support, reporting, and liaising with stakeholders. The ideal candidate has 4–5 years of related experience, strong communication, and a proactive,