Executive, Inflight Contracts

Malaysia Airlines; Kuala Lumpur; On-site; MYR 70,000 - 95,000; Full time

Job summary

Malaysia Airlines seeks an Executive, In-Flight Contract to support the Manager in overseeing supplier and customer contracts for in-flight catering and related services. The role covers contract administration, commercial evaluations, and tender activities to ensure timely and compliant execution.

You will contribute to governance processes, prepare management papers, maintain document control, and drive continuous process improvements across contract operations.

Qualifications

• Degree required in law, commerce, business administration, or related field.
• 0–3 years of airlines business, catering operations, or contract management experience.
• Strong analytical and stakeholder management abilities.

Responsibilities

• Assist in contract administration and record-keeping.
• Support commercial evaluations and tender activities.
• Prepare management papers and governance submissions.
• Maintain document control and filing standards.
• Coordinate tender, renewal, and contract extension processes.
• Provide administrative support for contract templates and approval workflows.

Skills

Analytical skills

Communication skills

Stakeholder management

Education

Bachelor’s Degree in Law/Commerce/Business Administration

Job description

Position Title

Executive, In-Flight Contracts

Reporting To

Manager, In-Flight Contract

Position Summary

The Executive, In-Flight Contract supports the Manager in overseeing supplier and customer contracts for in-flight catering and related services. The role manages contract administration, commercial evaluations, and tender activities to ensure timely, accurate, and compliant execution. It also supports governance processes, preparation of management and board papers, document control, and continuous process improvement initiatives.

Key Accountabilities

• Contract Administration
• Maintain supplier and customer contract records, including agreements, amendments, renewals, and related correspondence.
• Monitor contract milestones and coordinate timely actions for renewals, rate reviews, variations, approvals, and contract execution.
• Prepare draft contracts, commercial summaries, price lists, and approval papers in line with governance requirements.
• Ensure document accuracy, version control, and compliance with filing and audit standards.
• Commercial Evaluation & Contract Value Computation
• Consolidate commercial inputs, analysis and justifications for contracts, approval papers, and governance submissions.
• Perform contract value calculations and commercial assessments to support tenders, renewals, and contract evaluations.
• Review and compare quotations, proposals, and pricing schedules against specifications and operational requirements.
• Prepare cost analysis summaries and support validation of commercial data, tender evaluations, and management reporting.
• Tender & Renewal Coordination
• Coordinate tender, renewal, and contract extension processes with internal and external stakeholders.
• Ensure timely and accurate submission of approvals and supporting documentation.
• Maintain tender and contract trackers, including approval status and document control.
• Support contract vetting by preparing summary schedules, appendices, and related documentation.
• Governance, Reporting & Board Paper Support
• Support preparation of management and board papers for contract awards, renewals, and variations.
• Ensure submissions are accurate, compliant, and aligned with internal governance standards.
• Maintain records to support audits, governance reviews, and decision traceability.
• Process & Administrative Support
• Support continuous improvement of contract templates, commercial evaluation tools, and approval documentation.
• Provide administrative support for tender processes, evaluations, and approval workflows.
• Ensure data accuracy and integrity within contract management records.
• Perform other duties and assignments as required to support departmental objectives
• Bachelor’s Degree in Law, Commerce, Business Administration, or other related field from recognized higher institutions
• 0-3 years of experience in airlines business, catering operations, contract management, or other relevant areas
• Strong analytical, communication, and stakeholder management skills.
• Ability to manage multiple priorities with accuracy in a deadline-driven environment.
• Detail-oriented, organized, and collaborative in supporting contract operations
• Strong communication, stakeholder management, and customer engagement skill.