EXECUTIVE, GACC ADMINISTRATION

KPJ Selangor Specialist Hospital; Malaysia; On-site; MYR 36,000 - 60,000; Full time

Job summary

KPJ Selangor Specialist Hospital in Malaysia is seeking a detail‑oriented Administrative Officer to provide effective administrative and coordination support to the Corporate Services. You will ensure timely, accurate documentation and assist in day‑to‑day departmental operations.

Responsibilities include preparing official correspondence, coordinating with ACC Centres to verify documents, preparing presentation decks, and supporting data validation and reporting to aid management decisions.

Qualifications

• Diploma or Bachelor’s Degree in Business Administration, Management, Corporate Administration, or related disciplines.
• Minimum 2 years of working experience in administrative, executive support, or related functions.
• Experience in the healthcare industry is an added advantage.

Responsibilities

• Prepare, process, and maintain official correspondence, including letters, memoranda, reports, and other administrative documentation.
• Provide administrative support to ensure the efficient day-to-day operations of the department.
• Coordinate and liaise with ACC Centres to obtain, verify, and consolidate required documents, data, and information.
• Monitor the status of pending submissions and proactively follow up with ACC Centres to ensure timely completion.
• Ensure all records, reports, and documentation are accurate, complete, and submitted in accordance with established timelines and requirements.
• Assist in the preparation of presentation decks, reports, and meeting materials for management reviews, departmental meetings, and corporate engagements.
• Support data validation, tracking, consolidation, and reporting activities to facilitate effective management decision-making.
• Coordinate the timely dissemination of information, circulars, reminders, and updates related to departmental initiatives and activities.
• Maintain effective working relationships and communication with internal stakeholders, ACC Centres, and other relevant parties to support operational objectives.
• Perform any other administrative duties and responsibilities as assigned by the Head of Department from time to time.

Skills

MS Office

Data consolidation

Report preparation

Presentation development

Document management

Organisational skills

Multitasking

Education

Diploma or Bachelor's in Business Administration

Job description

1) GENERAL DESCRIPTION

To provide effective administrative and coordination support to the Corporate Services. The role ensures timely, accurate, and organized documentation while supporting departmental operations.

2) JOB DESCRIPTION

• Prepare, process, and maintain official correspondence, including letters, memoranda, reports, and other administrative documentation.
• Provide administrative support to ensure the efficient day-to-day operations of the department.
• Coordinate and liaise with ACC Centres to obtain, verify, and consolidate required documents, data, and information.
• Monitor the status of pending submissions and proactively follow up with ACC Centres to ensure timely completion.
• Ensure all records, reports, and documentation are accurate, complete, and submitted in accordance with established timelines and requirements.
• Assist in the preparation of presentation decks, reports, and meeting materials for management reviews, departmental meetings, and corporate engagements.
• Support data validation, tracking, consolidation, and reporting activities to facilitate effective management decision-making.
• Coordinate the timely dissemination of information, circulars, reminders, and updates related to departmental initiatives and activities.
• Maintain effective working relationships and communication with internal stakeholders, ACC Centres, and other relevant parties to support operational objectives.
• Perform any other administrative duties and responsibilities as assigned by the Head of Department from time to time.

3) JOB REQUIREMENT

• Diploma or Bachelor’s Degree in Business Administration, Management, Corporate Administration, or related disciplines.
• Minimum 2 years of working experience in administrative, executive support, or related functions.
• Experience in the healthcare industry is an added advantage.

Skills & Competencies:

Special skills required

• Proficient in Microsoft Office applications.
• Strong capability in data consolidation, report preparation, and presentation development.
• Strong document management and record-keeping skills with high accuracy and attention to detail.
• Ability to prepare professional correspondence, reports, presentations and meeting documentation.
• Good administrative planning and organisational skills with the ability to manage multiple tasks simultaneously.

Personal attributes

• Highly organised and detail-oriented with strong commitment to accuracy and quality of work.
• Excellent interpersonal and communication skills with the ability to interact effectively with stakeholders at all levels.
• Strong coordination and follow-up skills to ensure timely completion of assigned tasks and activities.
• Able to manage multiple tasks and priorities in a fast-paced environment.
• Proactive, resourceful and able to work independently with minimal supervision.